Project Coordinator

Description

POSITION SUMMARY: Join FAREVA Morton Grove, a leading contract manufacturer in the beauty and makeup industry, specializing in our innovations in tubes, jars, bottles, and cutting-edge filling and compounding technologies.

As the Project Coordinator, you are a hands-on, tactical support role for the Project Management team. You will directly assist in project execution by managing administrative, logistical, and basic R&D support tasks. This includes hands-on lab work, material data entry, documentation, and sample management to ensure timely and accurate information flow for successful product launches and Technical Transfer initiatives.

This ever-evolving position will dynamically evolve alongside business exigencies, fortifying site growth and propelling us into a time of unmatched acceleration and improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Development and Management (40%)

• Independent Leader: Supports tracking and reporting of projects, assisting with timelines and documentation.
• Takes and distributes official meeting notes for cross-functional project and technical review sessions. Assists in the preparation of project documentation and presentation materials.
• Feasibility Assessment: Assists in compiling data required for project feasibility assessments.
• Scope Definition: Supports the Project Managers of all levels in documenting project scope, objectives, and deliverables.
• Cross-Functional Leadership: Supports cross-functional teams by scheduling meetings, distributing notes, and tracking action items.
• Budget Oversight: Supports the tracking of project expenditures and collects financial data for project review.
• Performance Metrics: Gathers data for key performance indicators (KPIs) for project success.

Project Planning and Supply Chain Monitoring (20%)

• Timeline Management: Maintains schedules, task lists, and meeting cadence.
• Resource Planning: Supports the Project Managers of all levels in tracking resource assignments and utilization.
• Material Risk Mitigation: Updates material trackers with key data points and assists in documenting potential material risks. Organizes the sample and store room, maintaining inventory accuracy and cleanliness.
• Lead Time Analysis: Gathers and compiles lead time information for various components and materials.

Change Management, Decision Making and Risk Mitigation (20%)

• Change Impact Analyst: Tracks change requests and updates logs. Physically routes change control documentation and process validation documentation around the facility to gather necessary signatures from various departments for official approval.
• Change Communication Expert: Supports the Project Managers of all levels in distributing project status and change communications to stakeholders.
• Collaborative Decision Facilitator: Assists in documenting meeting outcomes and decisions.
• Lessons Learned Champion: Supports the collection of data for post-project evaluations.
• Contingency Planning Prodigy: Assists in documenting and organizing contingency plans.

Troubleshooting and Continuous Improvement (10%)

• Process Enhancer: Supports documentation improvements for project workflows and processes.
• Resilient Optimism: Maintains a positive, organized approach to daily tasks and challenges.

Engineering and Technical Support (10%)

• Technical Liaison: Makes bench top laboratory batches via set instructions, fills samples, and coordinates shipping samples to customers or external parties. Monitors batching trials, monitors packaging trials, and monitors laboratory testing for project execution, reporting observations and results to the Project Managers at all levels.
• Assists in the transfer of setup data including specifications, material codes, and Bills of Materials (BOMs) into relevant systems.
• Technology Integration Champion: Documents existing technical processes and assists in research for potential improvements.
• Cross-Functional Collaboration: Assists in coordinating information for capital equipment or change part ordering.

Quality and Safety Compliance (Constant)

• Compliance Champion: Promotes cGMP compliance within the workplace by following site procedures and ensuring all project files are complete.
• Risk Mitigation Master: Supports the organization of quality and safety documentation.
• Quality Documentation Guru: Assists in tracking project compliance documentation.
• Educational Stewardship: Receives training and mentorship on best practices in quality and safety.

REQUIRED EDUCATION/EXPERIENCE:

• 0–2 years experience supporting projects in a hands-on manufacturing, supply chain, R&D, or laboratory environment.
• Working knowledge Microsoft Excel, Microsoft Word, and Microsoft PowerPoint skills.
• Proven organizational and time management skills for tracking physical inventory, samples, documentation, and trial schedules.
• Bachelor’s degree preferred or equivalent experience. Typically a degree in the Sciences, Engineering, Operations, Business, or a related discipline. Basic laboratory or technical coursework/experience is highly desirable.
• Fluency in English (spoken and written).

ADDITIONAL ELIGIBLITY QUALIFICATION:

• Proven track record on managing projects and delivering on time, on cost and on quality is a plus.
• Exposure to production environment & interaction of packaging, process, manufacturing preferably in the personal care products or similar industry is a plus.
• Understanding of new product development processes & stage gate approach is a plus.
• Experience with an ERP (Enterprise Resource Planning) system such as SAP or other related software and general understanding of MRP(Material Requirements Planning) logic is a plus.
• Knowledge of Microsoft Project, SmartSheet, Monday.com, Jira or other equivalent project management-related software is a plus.
• LSS (Lean Six Sigma) Yellow Belt certification is a plus.
• Fluency in French or Spanish is a plus.

Qualifications

Salary : $45,000 - $65,000