Accounts Payable Specialist

Position:

Accounts Payable Specialist

Overview: 

An experienced Accounts Payable specialist with SAP knowledge utilizing Open Text™ VIM Workflow for processing a large volume of invoices in a fast-paced manufacturing environment.  The Accounts Payable Specialist will operate in a Shared Service environment with responsibilities for our Richmond & Morton Grove locations.  This position will provide financial, administrative and clerical services.

Responsibilities:

• Perform the day-to-day processing of accounts payable transactions either in Open Text™ VIM or manual invoice processing, as needed as well as T&E expenditures.
• Prepare and execute weekly payment issuance via check | ACH| wire transfer |ePayables for multiple locations.
• Vendor account maintenance and updating.
• Maintaining digital backup of all invoices.
• Freight experience, handle invoices and BOL’s.
• Familiarity with SAP in a manufacturing environment.  Understand SAP FI | CO |MM modules for invoice processing as well as P2P.
• Daily management and handling of direct and indirect invoice exceptions in Open Text™ VIM.
• Perform System programming and configuration within Open Text™ VIM to optimize workflow efficiency.
• Ability to manage an increased volume of invoices.
• Ability to effectively review, problem-solve and resolve discrepancies in a timely manner.
• Candidate will be a team player meeting the needs of our vendors and customers and interacting with Procurement, Supply Chain, Logistics, Finance, and other business colleagues.
• Ability to maintain and reconcile vendor accounts.
• Training of new personnel or other locations on payable functionality such as SAP, Open Text™ VIM or procedures.
• Timely and accurate processing of invoices.
• Perform other routine and non-routine accounts payable or accounting tasks as required.
• Processing of 1099’s for multiple locations on an annual basis.
• Ability to retrieve reports out of SAP (AP, VIM and general ledger)
• Knowledge of sales & use tax.

Requirements:

• High School diploma; prefer an Associate’s degree or some college courses in accounting, finance or business administration.
• Minimum 5 years of Accounts Payable experience.
• Attention to detail

Qualifications and Skills:

• Familiarity with Finance and Accounts Payable principles and terminology.  Understanding of Materials Management (Inventory Goods Receipt and Purchase Orders) and General Ledger.
• Experience in a fast-paced manufacturing environment with the ability to multi-task, attention to detail, high-level of customer service, demonstrate excellent organizational and communicative skills.
• SAP
• Open Text™ VIM
• Microsoft® Office Products
• Smartsheet

Job Type:

• Full-time: Permanent position reporting to the Credit Supervisor
• Work Location: Richmond, Virginia

What we offer: 

Competitive salaries, comprehensive health/vision/dental insurance, company paid short term disability, company paid life and accidental death insurance, 401(k) plan match of 4.5% with immediate vesting, generous employee referral program, 15 days of vacation annually, paid holidays annually, onsite cafeteria, job advancement opportunities. Manufacturing employees also receive company paid work shoes, uniforms and prescription safety eyeglasses.