What are the responsibilities and job description for the Recruiting Coordinator - 6 Month Contract position at Fanatics?
Job Description
About Fanatics Commerce
Fanatics is a global digital sports platform, igniting the passions of fans everywhere by offering the largest collection of fan gear and officially licensed merchandise. As a multi-billion-dollar commerce company operating at the intersection of sports, retail, and technology, we’re driving innovation across a rapidly evolving ecosystem. At Fanatics Commerce, we’re building for scale, speed, and a future of bold growth—and talent is at the heart of everything we do.
The Opportunity
We’re looking for a highly organized, proactive, and fast-moving Recruiting Coordinator to support full-time, professional-level hiring across the business. You’ll partner closely with TA leadership, recruiters, hiring managers, business partners, and interviewers to keep processes running with speed, accuracy, and white-glove execution.
Key Responsibilities Interview & Process Coordination
About Fanatics Commerce
Fanatics is a global digital sports platform, igniting the passions of fans everywhere by offering the largest collection of fan gear and officially licensed merchandise. As a multi-billion-dollar commerce company operating at the intersection of sports, retail, and technology, we’re driving innovation across a rapidly evolving ecosystem. At Fanatics Commerce, we’re building for scale, speed, and a future of bold growth—and talent is at the heart of everything we do.
The Opportunity
We’re looking for a highly organized, proactive, and fast-moving Recruiting Coordinator to support full-time, professional-level hiring across the business. You’ll partner closely with TA leadership, recruiters, hiring managers, business partners, and interviewers to keep processes running with speed, accuracy, and white-glove execution.
Key Responsibilities Interview & Process Coordination
- Own high-volume scheduling across multiple time zones
- Coordinate multi-panel virtual interviews, in-person panels, debriefs, and executive loops
- Build and adjust complex schedules quickly, anticipating conflicts and communicating updates early
- Support candidate communication, onsite interview hosting, and onboarding transitions
- Deliver a polished, thoughtful, and engaging candidate experience at every stage
- Communicate proactively and professionally as a representative of the Fanatics brand
- Maintain process momentum; follow through with speed, accuracy, and consistency
- Maintain accurate, timely data in Oracle Recruiting Cloud (ORC), Greenhouse, and similar ATS platforms
- Uphold compliance, documentation standards, and process consistency
- Improve workflows, tools, templates, and operational processes to increase speed and accuracy
- Work closely with TA leadership, recruiters, hiring managers, HR partners, and interviewers
- Proactively surface blockers and solve problems before they impact hiring timelines
- Build positive, trusting relationships across the Commerce business
- Move with urgency and stay incredibly organized, even when priorities shift quickly. You’re the person who follows up, double-checks details, and keeps everything on track without needing reminders.
- Anticipate needs before they’re spoken. When a calendar conflict or multi–time zone puzzle appears, you’re already solving it and communicating the update.
- Stay calm under pressure and bring structure to fast-moving work. Change doesn’t throw you, you adjust, refocus, and keep momentum high.
- Take pride in delivering a polished, thoughtful candidate experience. Every interaction matters, and you represent the Fanatics brand with professionalism and care.
- Are tech-savvy, adaptable, and comfortable learning new tools.
- Enjoy improving processes, spotting gaps, and suggesting better ways of working.
- Operate with a team-first mindset, supportive, dependable, proactive, and committed to helping the TA team move fast and hire exceptionally well.
- 3 years of Recruiting Coordinator or Talent Acquisition support experience in a fast-paced or high-growth environment
- Experience managing complex interview scheduling across multiple time zones and senior-level calendars
- Strong organizational skills, attention to detail, and consistent follow-through
- Clear and professional written and verbal communication
- Experience using ATS platforms such as Oracle Recruiting Cloud (ORC), Greenhouse, or similar systems
- Proficient with collaboration and scheduling tools such as Slack, Microsoft Outlook, and Zoom (or comparable platforms)
- Proficient with analytics tools, tech savvy: excel
- High integrity and sound judgment when handling confidential information
- Comfortable operating with urgency and navigating shifting priorities or evolving processes
- Strong in-office presence and confidence guiding onsite interviews
- Bonus: You’re a sports fan or passionate about fan experiences
- Hybrid work environment: 3 days in office and 2 days remote each week, based out of our Tampa office.