What are the responsibilities and job description for the Personal Assistant position at Family Office?
Full time position as a Personal / Team Assistant in Dallas, Texas.
The overall goal is to support the principal and colleagues with everyday administrative tasks and errand running. You will primarily work with the CEO's Executive Assistant organising the CEO's private and business engagements. The candidate must be eager to learn, obliging, proactive, flexible, and willing to take on the smallest of tasks, such as taking the car for a wash, as well as more significant challenges, note taking in Board Meetings. The role is based in Dallas, Texas with some possible travel (although this is vary rare). You must be based in Dallas, Texas.
Hours are M-F 9am - 6pm, with out of hours as is required as a Personal Assistant. You will work from the Principals office at the home in Dallas, Texas. If contractors come early, you will start earlier. You must be flexible. There is a large renovation happening at the principals home and the new assistant will be expected to manage and oversee all contractors. Experience as a house manager is a plus. Schedules are constantly changing, and each day will be different.
Candidate must be:
•Fluent / good level of Spanish - (Desirable or willing to learn will not be accepted. You will be expected to liaise in Spanish from your first day)
•Flexible and positive attitude - Last minute travel, adhoc hours to help with events, contractors and the principals schedule
•Full Driving Licence, you will drive the Principal occasionally
•Handling small and large tasks. From organising car washes to sitting in on meetings and taking notes
•Must have prior experience as a Personal Assistant in a Family Office. Heavy diary management across multiple time zones, basic book keeping, proficient in Microsoft Office.
•Be able to travel within the United States and internationally, often at last minute. This is quite rare, but you could be asked to travel.
•Must be based in Dallas, Texas (Moving to Dallas will not be accepted)
Due to high volume of interest, do not apply unless you meet the above requirements, 'learning Spanish' or 'relocating soon to Dallas' will not be accepted.