Medical Records Clerk

Summary: The Medical Records Clerk works in the Administration office updating the patient’s health records and history. Receiving incoming faxes, mail, distribution and coordinating home health documents. You will ensure that our clinical documentation is accurate and complete. As part of this role, you will ensure compliance with state and federal regulations, including HIPAA guidelines.

Essential duties and responsibilities include, but are not limited to:

• Perform clerical and administrative duties utilizing specific knowledge of medical terminology HIPAA, and hospital, clinic, or laboratory procedures. Duties include compiling and recording medical charts, reports, and correspondence.
• Update patients' electronic health records (EHR)
• Validate requests and authorizations for the release of medical information.
• Ensure that clinical documentation of the services provided to our patients is correct.
• Follow all HIPAA regulations.
• Operate office equipment such as voicemail messaging systems, and use word processing, spreadsheet, and other software applications to prepare reports, 
• Compile and record medical charts, reports, and correspondence using a computer and various software programs.
• Transmit correspondence and medical records by mail, e-mail, or fax.
• Attach or create electronic orders for incoming results. 
• Keeps health care providers informed by communicating the availability of requested records.
• Maintain medical records, technical library, and correspondence files.
• Obtains quality results by following guidelines and standards.
• Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies.
• Provide Good Faith Estimate to patients.
• Prior Authorizations and Referral coordination as assigned

Required Vaccines and Test: Influenza, Tdap, Hep B, MMR, Varicella, TB test, and Negative Drug Test results. Additional Vaccines may be required.

Physical Demands: Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds. Position requires knowledge and use of typical office equipment including telephones, copiers, fax machines, and personal computers. Position requires frequent contact with fellow employees, patients and community. Position may require travel to other sites for work assignments, meetings or training.

Benefits:

• Medical, Dental, Vision (Medical premiums are partially paid for by Family Healthcare)
• Family Healthcare partners with Health Equity (HSA)
• 401K available on the 1st day of hire for all employees, Family Healthcare will match dollar for dollar up to 3% and .50 cents on the dollar for the next 2% up to 5% of yearly earnings
• Profit Sharing: All employees are eligible for up to 5% of yearly earnings after working with Family Healthcare for 6 months consecutively
• Paid Time Off, Paid Holidays (13 including a floating Holiday)
• Gym Membership Discount
• Employee Assistance Program for counseling
• Tuition Reimbursement Program for those seeking a bachelor’s degree
   

Education/Experience:

• High school diploma/GED and verifiable experience.
• Medical records and electronic health record experience preferred
• HIPAA knowledge and experience preferred.
• Bilingual in English and Spanish strongly preferred.
• Basic familiarity with medical routine and terminology.
• Basic Life Support Certificate required upon hire.
• Ability to work well as a team, exhibit integrity, use good judgment and keep confidential information.
• Demonstrate reliable attendance and punctuality consistently.
• Great communication skills and attention to detail.

Salary : $20 - $27