Executive Assistant - Project Manager

For more than55 years, Family Health Centers of San Diego's (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons.

FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.

Our staff provides care to over 227,000 patients each year, of whom 91% are low-income and 29% are uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women's care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management.

The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region.

Family Health Centers of San Diego is looking for an Executive Assistant, Project Manager who plays a critical role in supporting the Chief Operations Officer, offering a combination of administrative process expertise and project management skills to advance organizational objectives.

Responsibilities:

• Coordinates and manages the project calendars for the Chief Operations Officer, ensuring efficient scheduling and organization of key meetings.
• Engages in detailed managerial and organizational analyses and studies at the request of the leadership, offering insights and recommendations for improvement.
• Facilitates the enhancement of managerial effectiveness and operational efficiency through the design and implementation of effective systems and procedures.
• Participates in, coordinates, documents meeting information and ensures follow-up on meetings items, tracking outcomes and tracking, communicating, helping to ensure accountability.
• Leverages existing system functions or develops comprehensive easy to use systems for tracking projects, enhancing transparency and efficiency in project management based on project need.
• Acts as a conduit for the effective communication of directives from the Chief Operations Officer to the relevant teams and individuals.
• Maintains and organizes essential files and correspondence, supporting the administrative needs of the Chief Operations Officer.
• Oversees the organization and tracking of projects, demonstrating proactive project management and organizational skills.
• Adapts to additional responsibilities as required, demonstrating flexibility and a commitment to the organization's goals.

Requirements:

• Bachelor's degree in Business Administration, Healthcare Administration, Political Science, Project Management, or a related field is required.

• At least 5 years of experience in an Administrative Assistant, Personal Secretary, or Executive Assistant role, with a preference for experience in supporting high-level executives.

• Proven track record in project management, with strong organizational and multitasking skills.

• Ability to work collaboratively across all levels of the organization, demonstrating excellent communication skills.

• Proficiency in a second language, particularly Spanish, is preferred, alongside superior written and verbal communication abilities.

• Advanced skills in Microsoft Office and a typing speed of at least 65 WPM.

• Experience in dictation and transcription is an added advantage, reflecting a versatile skill set.

Rewards:

• Job type: Regular Full Time (Onsite)

• Competitive Salary with Excellent Benefits

• Retirement Plan with Employer Match

• Paid Time Off, Extended Sick Leave and Paid Holidays

• Medical/Dental/Vision/FSA/Life Insurance

• Employee Discounts and Wellness Programs

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The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.

We are excited to share that the salary range for this position is:

Information on our extensive benefits package can be found here: FHCSD Wellness - Employee Hub (gobenefits.net)

FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.