What are the responsibilities and job description for the Administrative Assistant position at Family Endeavors Inc?
JOB PURPOSE:
Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records.
ESSENTIAL JOB RESPONSIBILITIES:
- General Duties
- Manages daily assignments and ensures deadlines are met and work is completed correctly.
- Prepares/modifies documents including correspondence, reports, drafts, memos, and emails.
- Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary.
- Respond to INFO emails and requests for information.
- As requested, track and manage overall expenses in Expense Management systems.
- Receive, enter, and manage expenses, invoices, receipts, and submissions.
- Submit completed expense report in system according to deadlines.
- Perform administrative duties in a timely and accurate manner.
- Answer phones and take/forward messages.
- Type, print and proofread documents.
- Photocopy, scan and fax materials.
- Distribute general client correspondence.
- Schedule appointments for clients.
- Maintain legal records and files for organization.
- Manage travel.
- Handle all details associated with travel arrangements including flights, local transportation, and accommodations.
- Track and submit receipts.
- Confirm travel related appointments and all other travel details.
- Correspondence/Presentations
- Draft and/or compose correspondence and presentations as assigned.
- Provide presentation support, Excel Spreadsheets, or other presentations.
- Expense Management
- Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports.
- Organization of files and records
- Manages files and makes copies.
- Ensures documents are filed and maintained on SharePoint.
- Serves as keeper/tracker of organizations documents.
- Other Key Duties
- Organize and maintain documents in a paper or electronic filing system(s);
- Shipping documents or marketing materials as necessary.
- Other duties as assigned.
Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."
Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities.
Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@endeavors.org or speak with your recruiter.
Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at recruiting@endeavors.org. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.
