What are the responsibilities and job description for the Administrative Specialist position at Family Centers?
Administrative Specialist
Greenwich, CT / Onsite / Full- Time
Overview: Family Centers, a nonprofit organization in Fairfield County, is seeking a highly organized Administrative Specialist to provide office administration support at our Greenwich, CT headquarters. This is an excellent opportunity for a detail-oriented professional who enjoys supporting leadership teams, managing office operations, and delivering exceptional customer service in a mission-driven environment.
The Role:
• Serve as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service.
• Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination.
• Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism.
• Assist with grant documentation, compliance reporting, and accreditation paperwork.
• Perform accurate data entry and administrative support for health, education, and human service programs.
• Manage office supplies and building inventory—ordering and organizing as needed.
• Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment.
• Collaborate with leadership and staff to improve administrative processes and productivity.
• Perform other related administrative duties as assigned.
Qualifications:
• 3 years of administrative, executive assistant, or office management experience
• Proficiency in Microsoft Office Suite; ability to learn new software quickly
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently in a fast-paced, team-oriented environment
• High level of discretion and ability to maintain confidentiality
• Valid driver’s license, reliable transportation, and auto insurance required
Preferred:
• Bachelor’s degree
• Prior experience in a nonprofit, education, healthcare, or human services environment
About Family Centers
Family Centers is a private nonprofit serving lower Fairfield County with health, education, and human service programs. With approximately 300 professionals and 500 volunteers, we support more than 23,000 children, families, and adults each year through a wide range of responsive and innovative services.
Rewards & Benefits
• Starting salary: $53,000/year
• Generous paid time off (vacation, sick, personal, holidays, summer ½ day Fridays) and comprehensive health benefits (medical, dental, vision)
• Tax-free spending accounts, employer provided disability, life & AD&D insurance
• Employee assistance plan, wellness activities, pet and supplemental insurance
• Tuition assistance and retirement savings plan including matching contributions
• We provide a collaborative work environment, training opportunities for professional growth, and the chance to make a meaningful impact in your community.
• Recognized as a Top Workplace in Western Connecticut and a Charity Navigator 100 Encompass-rated nonprofit
For more information and to apply, please visit http://www.familycenters.org/ ; or on our LinkedIn page
Family Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws.
Salary : $52,000 - $53,000