Administrative Coordinator

Company Overview

Family Beeginnings, INC. is dedicated to providing family-focused, solution-based pediatric therapy and autism services. Our state-of-the-art clinics offers a multidisciplinary approach to care, allowing children to receive ABA therapy, Occupational therapy, and Speech therapy in one convenient location.

Summary

We are seeking a Center Administrative Coordinator to join our team at Family Beeginnings, INC. In this role, you will play a pivotal part in managing clinic operations and ensuring the delivery of high-quality pediatric therapy services. Your contributions will directly impact the well-being of our patients and their families.

Our team members are expected to be leaders in the community, ensure our high-quality standards are met, and foster an exceptional work environment. The right candidate will have extremely strong attention to detail in addition to being professional, energetic, organized, and driven. You don't mind wearing different hats and take the initiative to get things done. We will train you on the specific job responsibilities, although the right fit will quickly and easily pick up responsibilities and manage them on their own. We are looking for a self-motivated and talented person who wants to be part of an elite, fast-growing organization.

Responsibilities

• Maintain accurate medical documentation and patient records in compliance with HIPAA regulations.
• Maintain Center Provider Schedules and Rerouting Staff/Clients
• Validating the accuracy of center schedules
• Managing communication with the parents and families enrolled in our program
• Open and/or close the center
• Onboarding new clients and hosting center tours
• Holding clinicians accountable for submitting session notes within 48 hours
• Ensuring that clinical note audits occur to maintain the accuracy of billing
• Document management, both for clients and employees (Scan documents and file appropriately).
• Ensuring adherence to budget requirements for center purchases
• Ordering and keeping track of inventory
• Communicating with the insurance and billing department regarding client insurance authorizations
• Communicating with the HR team and Director of Operations regarding any resignations or staffing needs
• Conducting disciplinary meetings and or actions
• Maintaining and recognizing staff birthdays and organizing team-building events
• Schedule and manage maintenance contractors (e.g. HVAC, cleaning services, pest control, plumber, etc).
• Collecting daily co-pays
• Communicating with billing team regarding late fees and cancellation fees
• Answering company phone and managing voicemail
• Overseeing the cleanliness, maintenance and integrity of office -Refill soap, toilet paper, paper towels, etc.
• Device management
• Monthly Calendar
• Updating bulletin boards
• Seasonal Decorating
• Update client waitlist
• Maintain employee roster
• Maintain client roster

Who You Are & What You Bring:

• Our ideal candidate is an energetic, outgoing person who can inspire staff on both good and bad days.
• You are comfortable wearing different hats!
• Detail oriented and a meticulous note taker.
• You are compassionate (we work with families who have children with developmental delays. You take pride in excellent customer service and patient experience).
• You have strong and fluent written and oral communication skills. This should shine through in your cover letter - show us your style and professionalism.
• You like to work hard and aren't just collecting a paycheck and letting the time pass. Excellent performance and building something special are what you find most fulfilling in life. If you have a project on your plate, you won't stop because it's 5pm.
• You are self-motivated and want to move up and grow with our ever-expanding company.
• You are level-headed and naturally approachable. A charismatic leader who can inspire staff on good and bad days. Always a team player - you push those around you to excel.
• You understand health insurance and health insurance jargon
• You have managed a large team before, and you take pride in getting the most out of each team member.
• Must submit to a federal and state background check

You Will Be A Great Fit If You Have:

• Strong organizational skills
• Strong leadership and management qualities
• Excellent written and oral communication skills
• A professional, self-motivated, and solution-oriented mindset
• Ability to implement creative solutions to issues that arise
• Ability to collaborate with a wide variety of professionals and build trusting relationships
• Ability to manage multiple projects and priorities simultaneously
• Close attention to detail and an eye for consistency
• Flexibility in a changing day-to-day schedule

Requirements

• Bachelor's degree in healthcare administration or related field preferred.
• Experience in pediatric therapy or behavioral health settings is highly desirable.
• Strong knowledge of applied behavior analysis (ABA) principles and practices.
• Familiarity with medical terminology and documentation standards.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication skills for effective interaction with patients, families, and staff.
• Ability to sit, stand, and use a computer for periods of time
• Ability to bend, reach, and grasp objects
• Ability to lift up to 30 pounds
• Encouraging bilingual applicants - Spanish preferred

If you are passionate about making a difference in the lives of children and families, we invite you to apply for the Office Manager/Clinic Coordinator position at Family Beeginnings, INC. Join us in our mission to provide exceptional pediatric therapy services!

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $50,000 - $55,000