Assistant Bookkeeper

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine financial management with administrative support, ensuring smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to handle a variety of tasks that keep our office running efficiently. Your proactive approach and technical proficiency will contribute significantly to our company's success and growth.

Duties

• Manage all bookkeeping activities using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records and prepare reports for management review
• Handle multi-line phone systems, directing calls professionally and courteously
• Provide front desk support by greeting visitors, answering inquiries, and managing mail distribution
• Assist with office management tasks such as filing, data entry, and maintaining organized spreadsheets
• Support client communication through phone, email, and in-person interactions with excellent customer service skills
• Schedule appointments, manage calendars, and coordinate meetings to optimize productivity
• Perform clerical duties including proofreading documents, word processing, and maintaining office supplies

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer literacy with the ability to handle data entry and spreadsheet management efficiently
• Previous clerical experience including filing, proofreading, and document preparation
• Strong communication skills with the ability to provide exceptional customer support via phone and in person
• Bilingual abilities (English-Spanish)
• Familiarity with multi-line phone systems and office technology is highly desirable
• Demonstrated time management skills with the ability to prioritize tasks effectively
• Personal assistant or front desk experience is beneficial for handling multiple responsibilities seamlessly

Join us in a role that combines vital financial oversight with essential administrative functions! We value energetic professionals who thrive in fast-paced environments and are committed to delivering outstanding service. This paid position offers a rewarding opportunity to develop your skills while supporting our team’s success.

Pay: From $17.00 per hour

Work Location: In person

Salary : $17