Administrative Coordinator

Job Summary

The Administrative Coordinator plays a vital role in ensuring the smooth operation of our office environment. This position is responsible for managing administrative tasks, providing exceptional customer service, and supporting various departments within the organization. The ideal candidate will demonstrate strong organizational skills, effective communication abilities, and a proactive approach to problem-solving.

Duties

• Serve as the first point of contact for visitors and clients at the front desk, ensuring a welcoming atmosphere.
• Manage incoming phone calls and inquiries with professionalism and courtesy, utilizing effective phone etiquette.
• Maintain organized filing systems and assist with clerical tasks to support daily operations.
• Utilize Google Suite to create documents, spreadsheets, and presentations as needed.
• Coordinate schedules, appointments, and meetings for team members while ensuring efficient time management.
• Proofread documents for accuracy and clarity before distribution or filing.
• Assist in maintaining office supplies inventory and ordering materials as necessary.
• Collaborate with team members to streamline processes and improve overall office efficiency.

Skills

• Strong time management skills to prioritize tasks effectively in a fast-paced environment.
• Excellent phone etiquette to handle calls professionally and courteously.
• Proficient typing skills for accurate data entry and documentation.
• Experience in front desk operations with a focus on customer service excellence.
• Familiarity with Google Suite applications (Docs, Sheets, Slides) for document creation and management.
• Solid clerical skills including filing, data entry, and record keeping.
• Competence in using phone systems for communication within the office.
• High level of computer literacy to navigate various software applications efficiently.
• Attention to detail for proofreading documents and ensuring accuracy in all communications.

This role is essential in fostering a positive work environment while supporting our team's administrative needs. If you are organized, detail-oriented, and eager to contribute to our success, we encourage you to apply.

Job Type: Full-time

Pay: $ $15.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Are you seeking a long term, permanent opportunity?

Experience:

• medical office: 2 years (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Lake Charles, LA Required)

Work Location: In person

Salary : $36,000 - $42,000