What are the responsibilities and job description for the Program Coordinator position at Fairmont State University?
Posting Details
Posting Summary
Working Title
Program Coordinator
Type of Position
Staff - Full Time
Department
College of Nursing
Appointment Length
July - June (12 mo)
Benefits Eligible?
Yes
Published Salary
Requested Part-Time Staff Hours
NA
F.T.E.
1.00
Grant Funded Position?
No
If temporary (or grant funded) position, indicate ending date
Description of Job Duties and Responsibilities
Minimum Required Education
Job requires broad trade knowledge or specific technical or business knowledge received from a formal registered apprentice or vocational training program or obtained through an associate's degree of over 18 months and up to 3 years beyond high school.
Required Licenses and/or Certifications
N/A
Minimum Required Qualifications
Over six and up to twelve months of experience; however, any equivalent combination of education and/or experience is acceptable which provides an applicant the listed knowledge, skills, and abilities and the capability to perform the essential functions of the job.
Preferred Qualifications
Posting Detail Information
Requisition Number
2026095SP
Number of Vacancies
1
Anticipated Hire Date
ASAP
Position End Date (if temporary)
Job Open Date
06/05/2026
Job Close Date
06/19/2026
Open Until Filled
No
Special Instructions to Applicants
Advertising Summary
Quicklink for Posting
https://www.fairmontstatejobs.com/postings/10835
Job Duties
Posting Summary
Working Title
Program Coordinator
Type of Position
Staff - Full Time
Department
College of Nursing
Appointment Length
July - June (12 mo)
Benefits Eligible?
Yes
Published Salary
Requested Part-Time Staff Hours
NA
F.T.E.
1.00
Grant Funded Position?
No
If temporary (or grant funded) position, indicate ending date
Description of Job Duties and Responsibilities
- Performs general administrative functions for the College of Nursing.
- Coordinates collection of specialized information and forms for each clinical agency. She enters this information into our database as appropriate.
- Provides correspondence to clinical agencies.
- Coordinates Advisory Council meetings by sending out invites, tracking responses, making arrangements for food and meeting place, taking minutes, and distributing information.
- Serves as a liaison between clinical agencies and FSU College of Nursing Administration.
- Purchasing supplies for the clinical component of courses, in particular for the Skills and Simulation Labs. As part of this responsibility she reconciles charges to P-card.
- Performs statistical and special assignments related to the accreditation requirements for clinical component.
- Provides information and advice to students and faculty relative to program requirements and activities.
- Coordinates scheduling of appointments and meetings with clinical agencies.
- Assists faculty as needed and time permits.
- Enhanced administration and responsibilities associated with our required use of a new tracking system, American DataBank, which now includes ASN (Traditional, Weekend and LPN-ASN), BSN (Traditional and RN to BSN) and school nurse, faculty, and clinical adjuncts.
- Administration of My Clinical Exchange.
- Assists with renewal of clinical agency contracts (done on a yearly basis) and helps with the establishment of new clinical agency agreements by typing contracts and ensuring that they are received back prior to start of clinical rotations.
- Other duties as assigned.
Minimum Required Education
Job requires broad trade knowledge or specific technical or business knowledge received from a formal registered apprentice or vocational training program or obtained through an associate's degree of over 18 months and up to 3 years beyond high school.
Required Licenses and/or Certifications
N/A
Minimum Required Qualifications
Over six and up to twelve months of experience; however, any equivalent combination of education and/or experience is acceptable which provides an applicant the listed knowledge, skills, and abilities and the capability to perform the essential functions of the job.
Preferred Qualifications
- Knowledge of Microsoft, Excel, PowerPoint, Access and other Microsoft programs.
- A minimum of 3 years experience as an administrative assistant in higher education.
- Excellent word processing skills.
- Working knowledge of agency contracts.
- Knowledge of medical terminology.
- Ability to type with speed and accuracy.
- Ability to operate office equipment and machines.
- Knowledge of vocabulary, grammar, punctuation and spelling.
- Ability to organize and coordinate activities.
- Ability to do basic statistical analysis.
- Ability to use other databases and software as needed.
Posting Detail Information
Requisition Number
2026095SP
Number of Vacancies
1
Anticipated Hire Date
ASAP
Position End Date (if temporary)
Job Open Date
06/05/2026
Job Close Date
06/19/2026
Open Until Filled
No
Special Instructions to Applicants
Advertising Summary
Quicklink for Posting
https://www.fairmontstatejobs.com/postings/10835
Job Duties