Executive Administrative Assistant (Region 1)

Required

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Four (4) years of experience in general office administration, three (3) years of which shall have been at the administrative assistant II level or above.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of or interest in issues affecting education.
• Knowledge of the functions of the school division, its operating procedures, and regulations.
• Strong analytical and organizational skills.
• Good judgment, initiative.
• Proficiency in business English, grammar, spelling, and punctuation.
• Proficiency in office technology.
• Excellent human relations skills and ability to establish and maintain successful cooperative working relationships with school-based and central office staff, as well as with clients outside of the organization.
• Ability to communicate effectively, both orally and in writing.

• Plans, initiates, and manages administrative activities and procedures for an assistant superintendent; may also perform the same duties for a special assistant or other administrators.
• Performs complex and responsible duties for the supervisor.
• Responds to non-technical inquiries and administrative issues referred to by the Board of Supervisors, the School Board, state/county/local government officials, vendors, and the general public.
• Screens all calls and visitors, answering questions and completing business involving established policy or routine matters without referring to supervisor.
• Reviews all correspondence for supervisor, replying to those items not requiring supervisor's attention and routing matters requiring action by office directors or other senior staff members.
• May sign supervisor's name to the correspondence of a routine nature, when requested.
• Screens all correspondence prepared for supervisor's signature for clarity, completeness of reply, and grammatical and procedural correctness.
• Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action.
• Exercises exclusive control over supervisor's appointments with authority for commitment of time.
• Coordinates and assists with logistics for meetings and conferences for the supervisor.
• Attends meetings and conferences, develops material for use in official engagements and takes official minutes.
• Oversees adherence to regulations and policies by subordinate administrative assistants in department or region schools.
• Produces correspondence, reports, charts, presentations, and other materials using numerous data management techniques.
• May coordinate the revision and submission of policies, regulations, and notices related to the department.
• Makes travel arrangements.
• Performs related duties as required or assigned.