Billing/Accounting Manager

The following statements are intended to describe the general nature and level of work being performed.  They are not intended as a complete list of all responsibilities, duties and skills required of personnel so classified

SUMMARY:

The Billing/Accounting Manager primary responsibility is the preparation, processing and recording of Medicaid billing in accordance with agency, state and federal requirements. Continuation of revenue streams requires close monitoring of billing activity to include preparation of regular billings, reconciliation of payments, and expeditious follow up on outstanding balances.  This position requires knowledge of general accounting practices, use of agency automation, and general office equipment. This position assists the CFO in other areas, as required.

DUTIES AND RESPONSIBILITIES:

1. Supervises billing staff.
2. Assists and oversees maintenance of participant Medicaid files to include, plan documents, claim documents, billing forms, and other essential documents.
3. Tracks and records all billings, payments, approvals, and delinquent accounts documentation.
4. Assures accuracy of Medicaid revenue and accounts receivable balances.
5. Assists in the preparation, analysis/review of revenue estimates, program operating costs, and budget accounts.
6. Prepares other reports necessary for analyzing Medicaid revenue, receivables and cash flow, as requested.
7. Keep abreast of State Medicaid billing requirements.
8. Provides analysis of Medicaid data and partners with program management to provide useful programmatic information.
9. Oversees the processing of billing information into electronic medical record, in accordance with agency procedures, state and federal requirements.
10. Prepares monthly HUD accounting and financial statements.
11. In absence of CFO, provides backup support in relation to accounting and billing services.
12. Assists CFO with special accounting projects, audit, budget, and financial statement preparation and work review.
13. Utilizes an electronic medical record to track service authorizations, units and other services related to billing.
14. Attends training sessions, in-service seminars, and workshops and staff meetings.
15.  Responsible for maintaining training compliance in accordance with FRA policies and procedures, state and federal regulations.
16.  Performs other duties, as assigned.

MINIMUM EDUCATION AND EXPERIENCE:

1. Bachelor's degree in accounting or Related Field. Experience with implementing general accounting practices and cash flow management may be substituted for education on a year for year basis.
2. Three years' experience in the field of accounting. Non-profit experience preferred.
3. One-year supervisory experience preferred.
4. Must meet agency insurance criteria for operating agency and personal vehicles on agency business (21 y/o and licensed 3 years).

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Attention to detail, thoroughness, and accuracy are essential traits for this position.  Individual must have experience with accounting software, Microsoft Office products, and management of Medicaid billing.  The ability to work effectively with fellow employees and other persons is essential. Incumbent must maintain accounting files in concise manner.  Additional essential traits include effective communications and ability to prioritize work without direction.   Knowledge of general accounting principles and a thorough knowledge of double entry bookkeeping is essential. Must have reliable transportation and maintain a good driving record. Must possess the knowledge and ability to utilize a computer and electronic medical record (EMR) system. Ability to learn new software and hardware applications.

LICENSES/CERTIFICATIONS REQUIRED:

Alaska Driver’s License

IMMUNIZATION REQUIRED:

Annual PPD Test

WORKING CONDITIONS:

Light Work:    Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.  

PHYSICAL ACTIVITIES:

Reaching:        Extending hand(s) and arm(s) in any direction.

Repetitive Motions:  Substantial movements (motions) of the wrist, hands, and/or fingers.

Driving:           Minimum standards required by State Law (including license).

ENVIRONMENTAL CONDITIONS:

None:              The worker is not substantially exposed to adverse environmental conditions (such as typical office or administrative work)