Treasurer's Assistant II

: Perform clerical functions of a moderately complex nature in the collection process of FNSB revenues. Provide assistance to the public, title companies and lending institutions, as well as various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing. Provide support including troubleshooting, testing, and software enhancements to TACS, IFAS, Aurora, and other databases.

SALARY: 10A

REPORTS TO: Assistant Treasury/Budget Manager

POSITIONS SUPERVISED: None

: 1. Accept a large volume of revenue by mail, electronic sources, and in person. Properly collect, verify, batch, and post all borough revenues.

• Interpret and apply State Statutes and Borough Ordinances pertinent to all Borough revenues with emphasis on those pertaining to Borough tax collection and fees and fines.
• Prepare preliminary real property tax billing adjustments, refunds, and research files using several types of data storage software.
• Verify monies, receipt, and process all revenues including input into computer system and balance on a daily basis. Research and resolve any balancing problems. Make corrections in daily revenue entries and compile cash sheets for accounting processing.
• Prepare records for archiving, scanning, and other retention mechanisms.
• Process deposits for bank courier pickup, desktop deposit and credit card deposits, record bank deposits, and maintain records of deposit. Serve as petty cash custodian.
• Provide assistance and technical information to the public, vendors/operators, and various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing. Perform receptionist functions as needed.
• Set up, review, and maintain accurate tax accounts. Balance accounts receivable and the corresponding revenue with information provided by proprietor.
• Research bankruptcy claims, prepare duplicate (co-owner) and lien holder notifications, maintain, and audit files. Provide supporting information to other Borough departments.
• Research and provide information to public inquiries pertinent to real property past payments and transactions, including foreclosures and payment for delinquent property taxes. Prepare Certificates of Redemption to release judgments placed against delinquent properties. Provide support for the foreclosure process, to include programming large mailings and data tracking.
• Research, gather, compile, and present information for Hotel/Motel, Alcohol, and Tobacco tax hearings.
• Organize, plan, and implement databases for automated tracking systems of various treasury and budget revenues. Produce a variety of management reports. Test system changes and enhancements to various software programs. Troubleshoot issues for resolution.
• Manage Finance website; update forms and website content as needed.
• Train and assist coworkers in the use of various software applications.
• Order office supplies and maintain records of purchases in accordance with borough procurement rules. Sort mail, file records, and perform certified and bulk mailing of notices.
• Provide training and oversight of daily work completed by casual employees. Develop and maintain an updated desk manual for all functions of the position.
• Work on special projects as required.
  
  

: MINIMUM QUALIFICATIONS:

• High school diploma and two (2) years of prior job experience, involving bank teller functions or in a direct monetary collections/billing position.
• Minimum of two (2) years of accounting coursework required. Prefer computer technical training.
• Demonstrated recent and verifiable proficiency in personal computer applications for word processing and electronic spreadsheet, MS Excel, and MS Word experience required including mail merge, tables, field codes, linking, functions, data storage, etc.
• Verifiable experience with an automated accounting system, including data input and report generation. Demonstrated experience with system testing, upgrades, and problem identification for resolution.
• Must be accurate and proficient at keyboarding and be able to use a 10-key calculator accurately by touch.
• Must have a verifiable experience handling cash with an understanding of internal controls.
• Ability to operate and trouble-shoot a variety of office machines, such as printers, facsimile machines, copiers, etc.
• PREFERRED: Ability to have and maintain a valid drivers license and to meet insurance standards and maintain insurability under the Boroughs insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST)
  
  

Knowledge, Skills, And Abilities

• Must possess excellent customer service skills. Demonstrated ability to deal tactfully and effectively with the general public and outside entities on a continual basis while maintaining confidentiality of information and maintain effective and harmonious working relationships with other employees. Customer contact for this position is extensive.
• Demonstrated ability to make mathematical computations (I.e. calculate interest) with speed and accuracy sometimes under stressful situations.
• Ability to multi-task effectively in a busy environment with numerous, moderately complex tasks, while maintaining a harmonious and productive work environment. Must be capable of functioning with little direction, use independent judgment, and perform work in an organized and professional manner under stressful situations.
• Demonstrated ability to interpret and apply State statues, Borough Code, and follow policies and procedures.
  
  

Other

• A proficiency test may be administered.
• This position requires a criminal and credit history background check.
  
  

: JOB CONTACTS:

Continuous contact with employees at all levels of the Borough; continuous routine public contact and frequent contact involving outside organizations/agencies.

Job Responsibility

Does not supervise, directs routine workflow of casual employees; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision the consequences of error, carelessness or mistaken judgment require significant effort to recover.

Work Environment

General office where conditions are pleasant; good, clean conditions where work accidents/hazards are negligible; while performing driving functions minor accident probability; requires short periods of moderate lifting, pushing or pulling (26-50 lbs.).

Application Pr