What are the responsibilities and job description for the Administrative Director position at Fair Haven Church?
Administrative Director | Fair Haven Church
Description: The Administrative Director advances the mission of helping people find their way back to God by providing strategic and operational leadership across organizational systems, facilities, and human relations. This role ensures that the church’s administrative functions run efficiently, effectively, and in alignment with its mission and values.
Operational Systems
- Provide oversight and ongoing development of the organizational manual, including policies and procedures
- Coordinate and manage IT-related requests and systems support
- Oversee property insurance plans, including coverage evaluation and claims management
- Ensure timely processing, documentation, and follow-up of incident reports
- Administer housing allowance applications, including collection and processing
- Track staff vacation and out-of-office schedules
- Maintain and manage insurance documentation, including general liability and workers’ compensation coverage
- Oversee employee health benefit programs, including plan selection, enrollments, changes, and terminations
- Ensure completion of background checks for employees and volunteers
Facilities
- Lead and support the Facilities Team and Reservation Coordinator in the excellent stewardship and care of our property
- Ensure all environments are welcoming, functional, safe, and aligned with the church’s mission
- Oversee and coordinate key operational projects and facility-related initiatives
- Identify opportunities to improve efficiency and implement process enhancements
- Partner with the Facilities Team to manage vendor relationships and service contracts
Human Relations
- Manage the full job posting lifecycle, including job description development, internal and external postings, compliance, and candidate communication
- Direct onboarding of new employees to ensure smooth, organized and positive start including employee files, new hire checklist, registration into payroll system, rights to all Fair Haven resources and master calendar, basic preparation and training of equipment, etc.
- Oversee staff transitions, including internal transfers and employee separations, ensuring proper documentation, communication, and process completion
- Lead annual health benefit review and renewal process, including plan evaluation and selection
- Collaborate with external HR partners or consultants as needed to provide additional expertise and support
Finance
- Support the Finance Director with annual giving statements and audit preparation as needed
- Cross-train in payroll processes and provide backup support as required
- Assist with additional finance-related administrative tasks to ensure continuity and accuracy of operations
Required Skills and Qualifications
- Strong interpersonal skills
- Highly detail-oriented and organized
- High technological aptitude
- Comfortable working with numbers, data, and operational systems
- Calm, trustworthy, and discreet with sensitive information
- Ability to work independently, handle multiple projects well, and self-starter
- Proactive about improving processes
- Strong written and verbal communication
- Bachelor’s degree in administration, business, or human relations, or equivalent experience
Every position at Fair Haven plays an important role in carrying out the mission of helping people find their way back to God. Whether the position is on the front lines or behind the scenes, our staff members are humble, energetic, Jesus-loving, self-starting individuals who are able to work in a fast-paced environment.
To apply, please send your cover letter and resume to fhinfo@harborchurches.org
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person