What are the responsibilities and job description for the Administrative Assistant position at Fahrenheit Mechanical Services Inc?
The Administrative Assistant will need to manage multiple projects, prioritize tasks efficiently, communicate with different stakeholders, and pay close attention to details.
In this position, the candidate will support the Project Managers and outside contractors to keep projects running smoothly.
This will include:
Typing Proposals/Bids
Billing jobs
Opening new jobs, obtaining COI’s and Permits
RFIs, submittals and closeouts.
Processing vendor invoices/Data Entry
Registering client’s equipment for warranty.
Reviewing Bid Invitations
Updating Installation Schedule
Closing jobs and merging into customer database
Perform other administrative duties as needed
Qualifications:
· Excellent attention to detail
· Strong math and computer aptitude, proficient at using Microsoft applications including Word, Excel and Outlook 365
- Solid organizational skills, including prioritizing work and time-management
- Strong client-facing and teamwork skills
- Exceptional verbal, written and presentation skills
Preferred:
- Sage 300 software knowledge
Salary : $19 - $25