What are the responsibilities and job description for the Procurement Specialist position at FacilityMate?
About Facility Mate
Facility Mate provides nationwide facility maintenance and repair services for retail stores, restaurants, and commercial properties. We coordinate reliable service providers, source construction materials, and manage maintenance solutions that help clients keep their facilities safe, functional, and operational.
Position Overview
Facility Mate is seeking a highly organized and resourceful Procurement Specialist to onboard, and manage internal requests for vendors and suppliers across the United States. This role will focus on building a dependable nationwide network of contractors, service providers, distributors, and construction-material suppliers to support maintenance and repair projects for retail and restaurant locations.
Key Responsibilities
• Identify and recruit qualified vendors, contractors, subcontractors, distributors, and suppliers throughout the United States.
• Develop and maintain a nationwide vendor network to support retail, restaurant, and commercial facility-maintenance needs.
• Research and source construction materials, maintenance supplies, equipment, fixtures, and replacement parts.
• Evaluate vendors based on qualifications, geographic coverage, pricing, availability, quality, insurance, licensing, safety records, and customer service.
• Manage the vendor onboarding process, including collecting W-9 forms, certificates of insurance, licenses, service capabilities, pricing information, and other required documentation.
• Conduct vendor due diligence and ensure suppliers meet Facility Mate’s operational and compliance standards.
• Request and compare quotes for construction materials.
• Coordinate with operations and project coordinators that materials are available when needed.
• Identify alternative suppliers and backup vendors to reduce delays, supply shortages, and project disruptions.
• Support the procurement of materials for projects involving electrical, plumbing, HVAC, flooring, roofing, drywall, painting, carpentry, doors, fixtures, signage, general construction, and other facility-maintenance needs.
• Track orders, shipments, material availability, backorders, and delivery schedules.
• Resolve purchasing issues, incorrect orders, damaged materials, delayed deliveries, and invoice discrepancies.
• Ensure procurement activities are documented and completed in accordance with company policies and client requirements.