Office Manager/Bookkeeper

Facility Maintenance Contractors is excited to add a new member to our team who is interested in a position to learn payroll processes & minor accounting functions, serve as a first impression of our business, and grow with our well-established company as we celebrate our 40th year in business! The ideal candidate is goal-oriented, has a strong eye for detail, and is focused on clear communication both verbally & written.

Position Description & Standards

Position Title: Office Manager/Bookkeeper
Responsible To: President
Position Summary: This position is responsible for handling specific clerical duties of the office including answering the telephone, assisting with the monthly billing, payroll & accounts payable functions. The Office Manager/Bookkeeper, being the first impression of the office, shall be expected to dress professionally and always conduct themselves in a helpful and mature manner.

Principle Responsibilities:

• Answer telephones, screen calls, and take messages.
• Prepare outgoing mail and open that which is received daily, distributing appropriately.
• Make accurate bank deposits daily and post payments to their proper accounts.
• Perform all filing as needed and keep all files up to date and neat.
• Perform all payroll functions for non-executive staff, including calculating timecards and mileage, verifying entered employee hours, and mailing paychecks.
• Prepare and send memos to employees regarding company meetings, benefits, holiday schedules, etc.
• Conduct the semi-monthly billing, as well as all additional service invoicing, and distribute to customers via mail or email.
• Perform regular follow-up with past-due customers to minimize outstanding payments.
• Verify all pricing on invoices received from vendors and note any discrepancies, enter billing, and mail accounts payable payments to respective vendors.
• Perform other specific duties from time to time as directed by your Immediate Supervisor.

Qualifications

- High school diploma, GED, or equivalent
- Ability to work in the morning to early afternoon preferred
- Prior experience in a front desk position preferred
- Clear & neat penmanship
- Willingness to go through a background check
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- English speaking, bilingual Spanish speaking is a plus
- Accounting knowledge not required, but is a plus

Job Type: Part-time

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $24 - $27