Civil Project Coordinator

From new construction or Remodel of Commercial, Industrial, Institutional, Hospitality, and Residential buildings, Faber Construction is your fully integrated construction manager and general contractor – with a fully integrated Civil department. Faber Construction has a strong history of customer service and integrity and is here to serve you. We are a locally owned and operated family business and continue to strengthen local communities in Washington State. We pride ourselves on over 30 years of an impeccable reputation for quality, safety, scheduling, pricing, and service.

The Project Coordinator role is mainly a support role, functioning as part of the Administrative Construction Project Team that includes the Project Manager, Project Engineer, and Superintendent. The Project Coordinator’s responsibilities are a sub-set of the Project Manager’s responsibilities. The Project Coordinator acts as a liaison and Faber representative, mainly to Subcontractors and Vendors, but they also interact with Owners and Architects and as such should excel in communication and customer relations. At the same time a Project Coordinator is responsible for and assists with financial tasks and regulating legal and contractual compliance so they will have a strong sense of risk management and discretion to help safeguard Faber, its clients, and contracting partners. Being part of the project team means a Project Coordinator will have good interpersonal skills, is able to work well with others, and have a good understanding of the role of each team member.

Wage: $25.00 to $35.00 per hour

Responsibilities include, but are not limited to, the following:

Bid Administration:
- Schedule pre-bid meetings and bid deadlines with Faber Bid Team, and corporate staff as requested.
- Attend pre-bid meetings as requested.
- Procure bid bond and insurance requirements/costs.
- Prepare bid documents.
- Submit bids on behalf of the company.
- Record and report bid results to Faber Bid Team, and corporate staff as requested.

Project Coordination:
General Project Tasks/Support…
- Assist with Prime Contract Execution and required Contract documentation – licensing, insurance, bonding, etc.

- Setup/facilitate setup of new projects on Faber Server and Procore.
- Setup Project Prime Contract and Financial markups in Procore.
- Setup and maintain Project Directory.
- Assist PM on project setup documents and preconstruction tasks, as requested.

- File and manage State Public Work requirements for Faber – Intents, Affidavits, Certified Payroll; other project close out filing requirements.
- Monitor Project budget, advise PM on adjustments needed, discrepancies, anomalies, etc.
- Maintain documents in Procore and on Server – contracts, change orders, drawings and specs, meeting notes, etc.
- Add/Update Project Budget cost codes/categories in Procore.
- Set up and attend meetings as requested (including Faber project team meetings and OAC meetings).
- Provide other members of the Project Team with other Procore support as needed – glitches, permissions, reports, etc.

Commitments (Subcontracts/Purchase Orders)…
- Generate and process Subcontracts and Purchase Orders to Subcontractors and Suppliers.
- Generate and process Change Orders associated with Commitments issued.
- Track and review required Subcontractor and Supplier documentation for accuracy and completeness.
- Ensure Subcontractors are in compliance with all contract, insurance and legal requirements, including L&I Certified Payroll requirements.
- Review and approve Invoices/Pay Applications received corresponding to Commitments issued.
- Facilitate Subcontractor exception payment requests or delivery method as needed.

Owner Items …
- Prepare Owner Pay Application template for monthly billing.
- Update Accounting on finalized Owner billings and any billing or payment updates, issues, or anomalies.
- Assist with Owner Change Orders, writing and collecting/packaging documentation, as requested.
- Communicate/transmit Change Orders, Pay Applications, etc. to Owner/Architect for review & execution, as requested.
- Confirm/follow up on Owner Payment as needed.
- Schedule, prepare, and attend OAC meetings, as requested.

Other Project Team Support, as needed…
- Assist with importing and updating project drawings and specifications in to Procore, as requested.
- Assist with Submittal requirements to Owner/Architect including but not limited to Submittal logs, Safety Plans, Schedule of Values, Subcontractor/Vendor Lists, Pay Application Templates, etc.
- Assist with purchasing specialty/miscellaneous items for construction project, as requested.
- Assist with soliciting pricing from subcontractors/vendors for any aspect of a construction project, as requested.
- Assist with determining fee/pricing schedules from utilities, city, county & other agencies for any services, licenses, permits, etc. needed on a construction project, as requested.
- Assist with the project close-out process including but not limited to; O&M’s, Record Drawings, contracts, permits, etc., as requested.

Civil Specific - Project Coordination:
- File Discharge Monitoring Reports (DMRs).
- Transfer/Manage DOE Construction Stormwater Permits

Knowledge/Experience Required:
- Experience with and able to navigate Microsoft Office Programs: Outlook, Excel, Word, Teams.
- Experience with and able to navigate traditional Computer file/folder structure.
- Experience with a project/process tracking software/program.
- Experience with or able to learn Procore Construction Management software.
- Experience with or able to learn Bluebeam (Construction PDF editing program)
- Understands general business customer & financial transactions – sales, customer service, order processing, accounts receivable/payable.
- Understands and uses professional business communication methods, grammar, language and etiquette (on phone, in email, in person, and at meetings (in person/video).

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Ability to Commute:

• Lynden, WA 98264 (Required)

Ability to Relocate:

• Lynden, WA 98264: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $35