Administrative Assistant

The Admin Assistant will complete a broad variety of administrative tasks for Purchasing Manager and maintenance assist with a variety of routine operational support within the department. May be responsible for gathering information from internal and external business partners.

ROLE RESPONSIBILITIES:

This position handles administrative duties relating to purchases for specified locations, including tracking orders and ensuring records are kept up to date. Supports the Purchasing department with routine tasks that may include:

• Handle incoming and outgoing office correspondence
• Track and follow-up on PO’s, collect monthly forecast for dry goods. Close monthly PO open orders.
• Request transfer of inventory to different locations when running low, research and request WT#s and transfer fees.
• Request quotes for requested items from vendors
• May order a variety of supplies, materials as needed
• Place orders from approved requests that may involve accounts such as Amazon or a vendor who requires a credit card.
• Request AP department to add vendors to PPRO, once information is received from vendors (w9, COI, etc.)
• May assist with tracking contracts assigned and reviewing of contracts uploading contacts into PPRO and sending contract to persons requesting a copy.
• Communicates with customers, employees, and others to answer questions, clarify a PO, explain information, and other related tasks
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Compile and maintain records of office activities and business transactions
• Obtain information to respond to requests by reviewing files, documents, and records
• Escalates difficult matters to the Manager and keeps them abreast of all procurement issues, while resolving routine issues independently.
• Performs other duties as needed

BASIC QUALIFICATIONS

• High School diploma required
• Related experience helpful
• Average skills in MS Office required: including Word, Excel, and Outlook.
• Ability to communicate effectively with others through electronic systems

Basic math skills

SKILLS, KNOWLEDGE, AND ABILITIES. The individual shall possess:

• Be highly organized and detail-oriented person
• Ability to work in a fast-paced environment with changing priorities
• Demonstrates the ability to remain professional and diplomatic when working under pressure

WORK DEMANDS / PHYSICAL DEMANDS: While performing the duties of this Job it is primarily (sedentary or working in a chilled factory or warehouse environment), the employee is regularly required to stand, walk, talk or hear; sit for prolong periods and use hands to finger, handle, lift or feel. May be exposed periodically to chilled or warm temperatures within the operations and warehouse environments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our Values

As we continue to grow and provide leading-edge products to our customers, we understand hiring the right people and treating them well is critical to our success. Everything we do starts with our values. These are the beliefs that we share and that strengthen our team. Our values shape our thoughts and actions every day. At F&S its Always FRESH and Always FUN!

Find the most positive path.

Respond swiftly, accurately, and nimbly.

Earn trust by sharing, helping, and keeping promises.

Serve up safety.

Have each other’s backs

F&S Fresh Foods is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: F&S Fresh Foods is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at F&S Fresh Foods are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. F&S Fresh Foods will not tolerate discrimination or harassment based on any of these characteristics.