Accounts Payable Specialist

LOCATION: Boring, Oregon

M-F 7:30am - 3:30pm In person (no remote work)

PAY RANGE: $20 - $25/hr DOE

FULL-TIME Accounts Payable Specialist

About the Role:

The Accounts Payable Specialist plays a critical role in managing and processing all outgoing payments for our construction company, ensuring accuracy and timeliness in financial transactions. This position is responsible for verifying statements, reconciling accounts, and processing invoices to maintain the integrity of our financial records. The specialist will collaborate closely with vendors, internal departments, and management to resolve discrepancies and support smooth financial operations. By maintaining detailed and organized records, the role helps prevent errors and supports audit readiness. Ultimately, this position ensures that all accounts payable activities comply with company policies and regulatory requirements, contributing to the overall financial health of the organization.

Minimum Qualifications:

• High school diploma or equivalent
• Minimum of 2 years of experience in accounts payable or related accounting functions.
• Proficiency with QuickBooks and Microsoft Office Suite, especially Excel.
• Strong understanding of accounts payable processes and basic accounting principles.
• Excellent attention to detail and ability to manage multiple tasks within deadlines.
• Strong communication skills to effectively collaborate with diverse teams and vendors.

Preferred Qualifications:

• Experience working in the construction industry or a related field.
• Certification in accounting or bookkeeping (e.g., Certified Accounts Payable Professional).
• Demonstrated ability to improve processes and implement best practices.

Responsibilities:

• Review and verify vendor statements and invoices for accuracy and completeness.
• Process accounts payable transactions promptly and accurately using accounting software.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Collaborate with internal teams and external vendors to resolve invoice discrepancies and payment issues.
• Maintain organized records of all accounts payable documents and support audit processes.
• Monitor payment schedules to ensure timely disbursement and avoid late fees.
• Assist in the development and improvement of accounts payable processes and controls.

Skills:

The required skills such as statement verification and account reconciliation are essential for ensuring the accuracy and completeness of financial data on a daily basis. Initiative and time management enable the specialist to prioritize tasks effectively, meeting payment deadlines and supporting smooth operations. Collaboration and communication skills are used to interact with vendors and internal teams, resolving discrepancies and facilitating clear information exchange. Attention to detail is critical in reviewing invoices and maintaining precise records to prevent errors and support audits. Proficiency with accounting software and the ability to process invoices efficiently allow the specialist to handle high volumes of transactions while maintaining compliance with company policies.