Project Coordinator

F.A. Wilhelm Construction- Project Coordinator

Empowering People to Build What Matters- That is our mission and our legacy.

Our nearly 100 years of building communities in which we work and play, started with one man and one dream. Today, we are a company that puts People First by providing Meaningful Partnerships, insisting on making a Positive Community Impact, with Safety Always, all with a Learn-Do-Share mentality.

F.A. Wilhelm Construction is an industry leader with the culture of doing the right things for our employees, partners, clients, and community. We have an excellent reputation in the construction industry and have enjoyed steady growth and strong financial performances for many years. Wilhelm's construction professionals turn the conceptual, and sometimes seemingly impossible, into fully completed, innovative spaces where life happens.

We are looking for the right person to join our team as a Project Coordinator. Is that you? If so, we want to talk to you!

Responsibilities

As a Project Coordinator, your key responsibility will be to provide administrative support to specific employees, departments, or designated groups within the company, as assigned and contribute to the achievement of the goals assigned to their respective department, division, group, and the company as a whole.

A. Building Projects

• Retrieve work orders, enter data, assign job numbers, and distribute applicably
• Prepare, maintain, and issue subcontracts and purchase orders
• Assist with follow up phone calls, e-mails, invoicing, monthly/weekly reporting, project closeout
• Compose, type, and distribute meeting minutes/notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
• Enter and maintain information in multiple databases while preserving the integrity of the data and being mindful of any data that is sensitive in nature
• Answer questions, process work orders, troubleshoot problems, research issues, escalate concerns, review work orders for completeness and accuracy, enter closing notes, and enforce compliance

B. Duties

• Set up and manage paper or electronic filing systems, recording of information, updating paperwork, and/or maintain documents
• Maintain scheduling for clients, customers, and supervisors and maintain event calendars
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Make copies, scan documents, collect, enter, and log training, maintain a scheduling database and post schedules for the workforce, order supplies, etc.
• Arrange conference, meeting, or travel reservations for office personnel

Key Attributes

• Meticulous attention to detail in order to be exact and accurate
• Ability to adhere reliably to a reoccurring set schedule
• Perform, with minimal mistakes, a routine set of tasks consistently
• Organizational skills and effective time management to succeed in a semi-autonomous, fast-paced environment
• Ability to multi-task and adhere to deadlines

What it Takes

• An Associate's degree in Business Administration preferred.
• Relevant work experience will be considered in lieu of an Associate's degree.
• Basic working knowledge of MS Office, Windows, Procore (a plus), Viewpoint (a plus).
• Knowledgeable of Construction methods.

F.A. Wilhelm offers a unique opportunity for the right person to experience a variety of work. Working at F.A Wilhelm, you can expect:

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match. Basic life insurance, short-term and long-term disability insurance is paid for by F.A Wilhelm.
• Discretionary yearly bonus program.
• A generous PTO bank.