Events Coordinator

POSITION TITLE: Events Coordinator (AmeriCorps Half-Time Member)

SERVICE TERM: Half-Time | November 2026 – August 2027 (900 Hours | 20–25 Hours/Week)

APPLICATION DEADLINE: October 31, 2026

     WHY YOU'LL LOVE THIS ROLE:

This position offers hands-on event leadership experience, 1-on-1 mentorship under a Certified Project Manager (PMP), resume-building skills in industry CRM/project tools, flexible part-time hours, and federal education benefits.

ORGANIZATION OVERVIEW

Eye to Eye Marriage (E2EM) is a high-productivity, high-impact nonprofit dedicated to transforming our community by strengthening marriages and family relationships. Through relationship education, community events, and targeted support for military and civilian families, E2EM equips couples with tools for long-term stability.

POSITION SUMMARY

The Events Coordinator is a hands-on, detail-oriented role designed to support the seamless execution of E2EM’s annual flagship events and retreats. Working under the direct mentorship of a Certified Project Manager, the Coordinator will assist with venue coordination, point-of-contact duties, onsite event mechanics, registration tracking, and CRM database management.

KEY RESPONSIBILITIES (20–25 Hours/Week)

1. Event Logistics & Venue Coordination (40%)

• Venue & Vendor Coordination: Research, source, and communicate with venue representatives, caterers, and vendors for flagship events (Sweetheart Ball, Marriage Retreats, Annual Family Picnic, Pickleball Tournament).
• Point-of-Contact (POC): Serve as an onsite logistical POC during venue setup, live event execution, and post-event teardown.
• Event Playbooks: Assist the Executive Director in updating and executing structured Event Playbooks and operational checklists.

1. Registration & Systems Management (40%)

• Database & CRM Management: Utilize Givebutter CRM, Google Workspace, and project tracking tools to monitor event registrations, manage attendee lists, and track ticket sales.
• Website Support: Assist with updating event details, schedules, and landing pages on E2EM's web platform.
• Data Integrity: Maintain accurate attendance records, compile event feedback summaries, and archive event documentation.

1. Onsite Execution & Volunteer Support (20%)

• Day-of Execution: Direct participant check-in tables, manage event materials, and ensure venue setup aligns with event plans.
• Volunteer Team Support: Guide event-day volunteers in their assigned roles to ensure a smooth, welcoming participant experience.

QUALIFICATIONS & REQUIREMENTS

• Education: Associate or Bachelor's degree (completed or in-progress) in Event Management, Communications, Hospitality, Business Administration, or a related field.
• Experience: Demonstrated interest or experience in event planning, administrative coordination, or hospitality.
• Technical Skills: Proficiency in Google Workspace (Sheets, Drive) and willingness to learn Givebutter CRM software.
• Preferred Tech Skills: Familiarity or experience with Asana (task/project management) and Squarespace (website editing) is a strong plus!
• Attributes: Exceptionally organized, calm under pressure, detail-oriented, and passionate about creating memorable event experiences.
• In-Person Requirement: This is an in-person role based at our administrative hubs and event venues across the OKC metro area (teleservice/WFH is strictly prohibited per AmeriCorps regulations).
• Compliance: Must pass a three-part National Service Criminal History Check (NSCHC).

MEMBER BENEFITS & COMPENSATION

• Living Allowance: $461.54 bi-weekly living stipend throughout the service term.
• Segal AmeriCorps Education Award: $3,697.50 earned upon successful completion of 900 service hours (usable for tuition or qualified student loans).
• Member Assistance Plan: Access to healthcare assistance resources via Red River Community Corps.
• Student Loan Benefits: Qualified federal student loans may be placed in administrative forbearance during service, with 100% of accrued interest paid upon successful completion.
• Professional Mentorship: Direct 1-on-1 project management training under a Certified Project Manager (PMP).

THIS POSITION IS IDEAL FOR:

• Early-career professionals or recent graduates seeking accelerated project management and event leadership experience.
• Individuals preparing for careers in public administration, nonprofit management, or event planning.
• Mission-driven leaders wanting to make a tangible, part-time impact in the Oklahoma City community.

Website: www.eyetoeyemarriage.org

• EQUAL OPPORTUNITY & NON-DISCRIMINATION STATEMENT Eye to Eye Marriage (E2EM) provides equal service and employment opportunities to all individuals regardless of race, color, national origin, religion, sex, age, disability, political affiliation, sexual orientation, genetic information, or veteran status. E2EM is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and federal national service regulations.