Office Administrator

Office Administrator

Location: Floyd, Virginia
Pay: Up to $30.00 per hour, based on experience and qualifications

Position Summary

We are seeking a dependable, organized, and detail-oriented Office Administrator to support the day-to-day administrative needs of a busy industrial fabrication operation. This position is ideal for someone who is comfortable working in a practical, fast-paced environment and can keep office tasks, records, spreadsheets, and communications organized and accurate.

The successful candidate should be proficient in Microsoft Excel, comfortable handling a variety of administrative responsibilities, and able to work independently while supporting management and shop operations.

Key Responsibilities

• Perform general office and administrative duties to support daily operations.
• Create, maintain, and update Microsoft Excel spreadsheets for tracking, reporting, and recordkeeping.
• Enter and organize information accurately in spreadsheets and company records.
• Prepare basic reports, documents, correspondence, and other office materials.
• Maintain organized electronic and paper filing systems.
• Answer and direct phone calls, emails, and general inquiries.
• Assist with purchase orders, invoices, receipts, and other routine paperwork.
• Maintain accurate records related to customers, vendors, jobs, materials, and other business activities.
• Assist management with scheduling, documentation, and administrative projects as needed.
• Coordinate with employees, customers, vendors, and suppliers when necessary.
• Monitor office supplies and assist with ordering as needed.
• Help ensure administrative tasks are completed accurately and on time.
• Perform other general office duties as assigned.

Qualifications

• Previous office administration, administrative assistant, bookkeeping support, or similar experience preferred.
• Proficiency in Microsoft Excel is required.
• Comfortable creating and maintaining spreadsheets, entering data, formatting worksheets, sorting and filtering information, and using common Excel formulas.
• Proficiency with Microsoft Word, Outlook, and general computer applications.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Ability to communicate professionally by phone, email, and in person.
• Ability to prioritize multiple tasks and work with limited supervision.
• Dependable, punctual, and willing to assist wherever needed.
• Comfortable working in an office environment connected to an industrial/manufacturing operation.

Preferred Skills

• Experience working in a manufacturing, fabrication, construction, or industrial environment.
• Experience with invoicing, purchasing, accounts payable/receivable support, or basic bookkeeping.
• Experience maintaining job, material, inventory, or production-related spreadsheets.
• Strong working knowledge of Excel formulas and functions.
• Ability to learn new software and office procedures quickly.

Compensation

Up to $30.00 per hour, depending on experience, Excel proficiency, administrative skills, and overall qualifications.

We are looking for a reliable team member who takes pride in keeping things organized, accurate, and running smoothly. This is a hands-on administrative position for someone who enjoys supporting a team and handling a variety of responsibilities throughout the workday.

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