What are the responsibilities and job description for the Event Coordinator - Entry-Level position at Express Kafeh Inc.?
Event Coordinator Assistant & Basic Office Manager Duties
Express Kafeh – East Boca Raton, FL (In-office position)
Full-Time
About Express Kafeh
Express Kafeh is a premium mobile espresso catering company serving corporate events, conventions, trade shows, and experiential activations throughout the United States, Canada, and Europe. We are seeking an organized, detail-oriented professional to support our event planning and travel operations.
Position Summary
The Event Coordinator Assistant with basic office manager duties supports the office team by assisting with event logistics, accounts receiving, invoicing and payroll, and other administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys organization, and can manage multiple projects simultaneously.
Responsibilities
- Assist Account Managers with event coordination and logistics.
- Knowledge of Quickbooks Online, to create invoices and manager accounts receivable.
- Runs weekly payroll and processes staff reimbursements
- Prepare event documents, schedules, and staffing information.
- Monitor inboxes and respond promptly to internal communications.
- Support office operations and special projects as assigned.
- Ensure accuracy and attention to detail on all bookings and event information.
- Work closely with Operations, Account Managers, and warehouse teams to support successful event execution.
Qualifications
- Previous experience in event planning, hospitality, administrative support, basic payroll and bookkeeping
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Proficiency with Google Workspace.
- Ability to work independently and meet deadlines.
- Must be comfortable working in a fast-paced environment.
- Occasional travel may be required.
What We're Looking For
- Highly organized and dependable.
- Positive attitude and team-oriented mindset.
- Strong sense of urgency and follow-through.
- Ability to handle changing priorities and solve problems calmly.
- Professional communication skills.
Compensation & Benefits
- Competitive salary based on experience.
- Growth opportunities within a rapidly expanding company.
- Opportunity to work with major events and clients across North America and Europe.
To Apply: Please submit your resume and tell us why you would be a great fit for Express Kafeh.
Pay: $17.50 - $22.00 per hour
Benefits:
- Flexible schedule
Application Question(s):
- How many years of event coordination, administrative, or travel planning experience do you have?
- Do you have experience working in hospitality, events, meetings, or customer service?
- This position requires strong attention to detail and quick responses to emails and messages. Are you comfortable working in a fast-paced environment?
Experience:
- Events management: 1 year (Required)
- Event planning: 1 year (Required)
- Payroll: 1 year (Required)
- QuickBooks: 1 year (Required)
Ability to Commute:
- Boca Raton, FL 33431 (Required)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
Salary : $18 - $22