Installation Administrative Assistant

Top JobLocated in Lancaster, PASalary: $20Installation Administrative AssistantPosition SummaryThe Installation Administrative Assistant provides administrative, scheduling, and coordination support to installation and project management teams. This entry-level administrative role focuses on documentation, data entry, scheduling assistance, and communication to support the successful execution of installation projects.This position does not require independent estimating or advanced project management experience and is ideal for candidates seeking growth into project coordination, operations support, or installation management roles.Key Responsibilities & Essential DutiesThe essential functions include, but are not limited to:Assist with installation scheduling by coordinating calendars, confirming project dates, and updating schedules as directedProvide administrative support to installation teams, project managers, and both in-house and third-party installersEnter, update, and maintain installation and project data within internal systems, spreadsheets, and project management toolsPrepare and distribute basic installation documentation, including job summaries, work orders, and schedule confirmationsSupport the estimating process by compiling labor hours, materials lists, and vendor information (no independent estimating required)Communicate with installers, vendors, and internal teams via phone, email, and Slack to confirm schedules, requirements, and project updatesTrack, document, and report schedule changes, delays, or issues to the Installation Coordinator or ManagerOrganize and maintain project files, drawings, installation records, and documentationProvide general office and administrative support, including filing, data entry, reporting, and document preparationPerform other related administrative and coordination duties as assignedAdhere to all company policies, procedures, and codes of conductRequired Skills & AbilitiesBasic written and verbal communication skillsStrong organizational skills with high attention to detailAbility to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environmentCustomer-service mindset with a professional, positive attitudeProficiency with Google Workspace (Docs, Sheets, Calendar, Email)Willingness to learn installation processes, project coordination, and operations workflowsAbility to work effectively as part of a team with guidance and directionDependable, punctual, and adaptable to changing prioritiesAbility to work occasional overtime as business needs requireEducation & ExperienceHigh School Diploma or GED requiredAssociate's Degree in Business, Administration, or a related field preferred but not required1-2 years of administrative, office support, or coordination experience preferredPrior experience in construction, installation, manufacturing, or operations support is a plus but not requiredPhysical Demands & Work EnvironmentThe physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.Prolonged periods of sitting at a desk and working on a computer for scheduling, data entry, and documentationFrequent communication via phone, video, email, and in-person interactionsRegular use of hands and fingers for typing, handling paperwork, and operating standard office equipmentOccasional standing, walking, reaching, or moving between office areasAbility to lift or move up to 15 pounds occasionallyVision abilities required include close vision, distance vision, and focus adjustment for reviewing schedules, documents, and drawingsNoise level is typically low to moderate#1706-1Express Office: Lancaster1380 Harrisburg PikeSuite ALancaster, PA 17601

Salary : $20