Administrative Assistant

Now Hiring: Administrative Assistant
Location: Tumwater, WA | Industry: Government / Public Sector
Employment Type: Temporary | Approximately 6 Months, with Potential for Long-Term Employment
Schedule: Monday–Friday | 7:30 AM–4:00 PM or 8:00 AM–4:30 PM | Full-Time
Pay: $34.00–$36.00/hr

About the Job

Express Employment Professionals is partnering with a local municipal government organization in Tumwater, WA, to hire an experienced Administrative Assistant to provide high-level administrative and office coordination support.

This is a full-time, temporary position expected to last approximately six months, with the opportunity for the organization to reevaluate its staffing needs and potentially transition the position into a permanent role.

We are looking for an experienced administrative professional who is highly organized, detail-oriented, and comfortable managing multiple responsibilities independently. This position goes beyond traditional clerical support and involves project coordination, financial recordkeeping, customer service, and supporting departmental operations.

The ideal candidate will be professional, proactive, and confident in their ability to make decisions, solve problems, and communicate effectively with staff, leadership, and the public.

Key Responsibilities:

• Provide advanced administrative support, including preparing correspondence, reports, documents, and data summaries
• Coordinate and track departmental projects, contracts, and deadlines
• Research, compile, and organize information to support departmental operations and decision-making
• Serve as a primary point of contact, responding to inquiries from staff, residents, vendors, and partner organizations
• Coordinate meetings, manage calendars, prepare agendas, record meeting minutes, and follow up on action items
• Process purchase orders, invoices, reimbursements, and credit card transactions
• Maintain financial records, budget tracking spreadsheets, and supporting documentation
• Assist with account reconciliations, budget preparation, and monitoring
• Maintain organized filing systems, databases, and records in accordance with established retention requirements
• Assist with developing and improving administrative procedures and processes
• Support recruitment, onboarding, and employee communication processes as assigned
• Coordinate with multiple departments to ensure efficient communication and workflow
• Manage competing priorities, meet deadlines, and independently resolve administrative issues
• Maintain confidentiality and professionalism when handling sensitive information

What You Bring:

• High school diploma or GED and at least 3 years of responsible administrative or clerical experience; OR an Associate's degree in Business, Public Administration, or a related field and at least 2 years of administrative experience; equivalent combinations of education and experience will also be considered
• Strong administrative experience with the ability to manage complex tasks independently
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams
• Experience preparing reports, correspondence, meeting materials, and professional documents
• Strong organizational skills and ability to manage multiple projects and deadlines
• Experience with financial recordkeeping, invoices, purchase orders, or budget tracking preferred
• Experience coordinating projects, contracts, or departmental processes preferred
• Excellent written and verbal communication skills
• Strong customer service skills and ability to communicate professionally with the public and internal staff
• Exceptional attention to detail, accuracy, and confidentiality
• Ability to exercise independent judgment, take initiative, and solve problems
• Professional, dependable, and comfortable working in a team-oriented environment
• Municipal government or public-sector experience preferred
• Bachelor's degree in Business, Communications, or Public Administration preferred
• Valid Washington State Driver License and acceptable driving record required

Why Express?

Express Employment Professionals connects talented people with top local companies and organizations. As an Express associate, you'll also be eligible for:

• Medical coverage that meets ACA requirements
• Washington Paid Sick Leave
• Holiday Pay (after 500 hours and an average of 35 hours/week)

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.

Our Mission:
To professionally market and provide quality human resource solutions through an international franchising network that profit our associates, customers, franchisees, corporate staff, stockholders and communities in which we conduct business.