Full-Cycle Bookkeeper & Office Operations Coordinator

Step Into a Role Where Your Numbers and your knack for running an office both matter

Join a respected, values-driven leadership development firm and take full ownership of the books while keeping a welcoming, well-orchestrated office. This on-site, full-time position is based in the southwest Twin Cities—currently in Edina and relocating to Eden Prairie—and reports directly to the COO and CFO, providing clear visibility into how the business operates.

Compensation & Benefits

• Base salary: $60,000 to $68,000
• Employer pays 75% of the employee health insurance premium
• Retirement plan with a 3% company match after eligibility
• Paid holidays and paid time off
• Employer-paid FMLA insurance

A Day in the Role

Morning: You review yesterday’s cash activity and update the weekly cash flow. You reconcile card charges and double-check deferred revenue schedules. An invoice batch is ready to go to clients—Stripe payments begin to roll in.

Midday: You greet a guest for a leadership session, coordinate lunch for an in-house event, and finalize ACH payments to key vendors. The COO stops by to discuss next quarter’s budget inputs and commission tracking.

Afternoon: Payroll is due—ADP makes it smooth. You validate quarterly reports, process retirement contributions, and sync accrual entries. Before heading out, you prep sales and use tax filings and package a shipment of books for an upcoming leadership breakfast.

What You’ll Own (about two-thirds finance)

• End-to-end AP: vendor onboarding, invoice entry, checks/ACH, and credit card reconciliation
• AR lifecycle: client setup, invoicing, Stripe payment processing, reimbursables, and past-due outreach
• Payroll: bi-weekly processing, verification of quarterly/annual reports, commission tracking, retirement contributions
• Reporting: monthly P&L, balance sheet, and inventory reports; weekly cash flow updates; deferred revenue/expense schedules
• Compliance & planning: quarterly sales/use tax returns, 1099 records, and support for the annual budget

Office Coordination (about one-third)

• Warmly welcome clients and visitors
• Arrange lunches for in-house events and maintain office supplies
• Ship books and assist finance logistics for leadership breakfasts and an annual conference

About the Company

An established organizational effectiveness partner in the Twin Cities, coaching leaders across hospitals, professional services, and well-known Minnesota organizations. A small, tight-knit in-house team is supported by a network of independent coaches. The office will relocate from Edina to Eden Prairie.

What You Bring

• Associate or bachelor’s degree in accounting
• Hands-on, accrual-basis accounting experience with month-end entries and financial schedules
• 3–5 years in bookkeeping or accounting within a fast-paced office
• Proficiency with QuickBooks Online and Microsoft Office (Excel, Outlook, Teams)
• Comfort working on-site, full-time (40 hours/week)

Preferred

• ADP payroll experience
• Background in a small or family-owned business where you owned the books

Core Skills & Tools

• GAAP, Bookkeeping, AP, AR
• QuickBooks Online, Microsoft Office, ADP, Stripe

Ready to Apply?

Apply here or contact Tony at Specialized Recruiting Group for a confidential conversation.