Project Manager

Length: Currently until 3/2027

Hybrid: Remote Onsite in Albany, NY

Staff will report to assigned on-site, work location a minimum of 5 days every 2 weeks (50%). This on-site requirement is mandatory.

• Remote work the remainder of the time will be permitted at the discretion of the state, but no State systems or data may be accessed, sent, or stored outside of the Continental United States.
• Travel: Minimal travel to other locations in Albany may be required – expenses will not be reimbursed.

Job Duties:

• Report to an the Chief Information Office program manager.
• Effectively communicate and share project vision with project teams, sponsors, and executive level managers using a variety of tools including reports, presentations, email, and other collaboration tools.
• Provide strong leadership for multiple project teams.
• Organize, prioritize, and document personal and project teams’ work.
• Negotiate within and outside the organization including various Client agencies.
• Manage teams to align the team members, sponsors, and stakeholders with project goals by clarifying roles and responsibilities, delegating work, handling conflict, evaluating performance, and coaching team members.
• Create project scopes outlining attainable requirements and deliverables.
• Create a project schedule using established scheduling software (MS Project) and maintain the deadlines throughout the project lifecycle.
• Identify, communicate, document risks, and develop plans for mitigating identified risks.
• Develop, effectively utilize, and maintain all standard project management artifacts required for a complex cybersecurity project in accordance with Client's standards.
• Apply structured problem-solving skills by gathering information/data and presenting solutions.
• Apply structured change management processes to convey and obtain approval on project changes.
• Promote a professional and collaborative work environment.
• Organize and effectively facilitate team meetings in conjunction with team leads (project meetings, Scrums, knowledge transfer, executive status reporting meetings, etc.) remotely and in-person, as required.
• Effectively communicate orally and in writing, particularly when communicating complex/technical concepts or facilitating key engagements, using a variety of media (email, IM, chat, remote meeting software, such as Microsoft Teams and CISCO WebEx).
• Adapt to changing priorities and effectively communicate to the project team.
• Partner with other managers and project managers to ensure effective implementation of the overall Cyber Program including collaborating on project deliverables and tasks that are related to the support of the client department
• Support the program manager on procurement management and deliverable management tasks.

Additional/Initial Job Duties:

• In addition to the above, FY22 and FY23 grant funds will be used to procure and distribute hardware authentication tokens to local governments for the purpose of implementing multi-factor authentication (MFA) to protect critical government systems and accounts. The project manager’s initial focus will be in support of this MFA grant.

In this role, the project manager will be responsible for a variety of additional tasks including:

• Acting as the primary point of contact at Client for eligible local government entities.
• Collecting signatures on intergovernmental agreements between The client and local governments.
• Monitoring distribution of tokens to eligible entities by the hardware vendor, tracking token inventory, and providing frequent progress updates and quarterly inventory status reports.
• Other related efforts within the Client's Chief Information Security Office as allowed.

REQUIREMENTS:

• 8 years of relevant experience
• Prior work with New York State PMP or similar project management certification preferred
• Bachelor's Degree in Math, Sciences, Engineering, or technical background preferred but not required
• Experience as a Project Manager, supporting and overseeing complex technology projects.
• Managing Technology Projects that require coordination between technology providers (e.g., IT groups, vendors) and organizations (e.g., program groups, agency stakeholders).
• This may also include functioning as a lead program/project manager who has demonstrated a mastery of experience in managing projects in the Information Technology field. May also have experience gained in a variety of settings, functioning as a director or deputy director overseeing the analysis, design, development, procurement, and integration of IT solutions in large-scale complex projects.
• Experience demonstrating proven skills and competencies related to leading teams, influencing change, managing relationships and responsiveness, and masterful communication. A consultant at this level has high interpersonal and leadership skills, and uses expertise, influence, and personal skills to ensure fulfillment of project tasking and deliverables in accordance with the approved proposal. Some examples of this include, but are not limited to, the following:
• Program Manager on large multi-million-dollar programs
• Project Manager on multiple (3 ) projects simultaneously

Preferred Skills:

• Cybersecurity knowledge or experience