What are the responsibilities and job description for the Facilities Coordinator position at Expedite Solutions?
Position Overview:
We are seeking a professional and detail-oriented Facilities Associate to support day-to-day property and facilities operations within a high-profile, white-glove office environment. This role involves frequent interaction with clients, facility managers, and tradespeople while ensuring the space is well-maintained and issues are addressed proactively through proper documentation and coordination.
Work Environment Highlights:
- High-end corporate office with a strong emphasis on professionalism and white-glove service
- 500,000 sq. ft. space requiring consistent walkthroughs and issue tracking
- You will not be performing hands-on repair work, but will oversee and help coordinate necessary tasks
Key Responsibilities:
- Monitor and manage the client’s proprietary ticketing system
- Conduct regular walkthroughs of all floors (goal: walk each floor once weekly) to identify and log maintenance issues
- Submit and track tickets for preventative and reactive maintenance
- Coordinate with facility managers, vendors, and trades (carpenters, electricians, etc.)
- Ensure a high standard of appearance and function across the office environment
- Provide white-glove customer service in all interactions with internal and external stakeholders
Must-Have Qualifications:
- Minimum 1 year of experience in facilities, property management, or hotel operations
- Experience working in a formal, professional office setting (not startup environments)
- Strong computer skills and adaptability to proprietary systems
- High level of professionalism and customer service mindset
- Business attire required daily
- High School Diploma or equivalent
Nice-to-Have Skills:
- Familiarity with NYC building operations and understanding of basic trade responsibilities (e.g., carpentry, electrical, plumbing)
- Prior exposure to corporate property management or luxury hospitality settings
Interview Process:
- Initial video/phone interview with Hiring Manager
- Onsite interview and meet-and-greet with client stakeholders
Job Types: Full-time, Contract
Pay: $27.00 - $28.50 per hour
Expected hours: 40 per week
Application Question(s):
- Contract Type: 4-Month Contract (Potential for Permanent Hire)
Experience:
- Property management: 1 year (Preferred)
Ability to Commute:
- New York, NY 10017 (Preferred)
Ability to Relocate:
- New York, NY 10017: Relocate before starting work (Preferred)
Work Location: In person
Salary : $27 - $29
