Assistant Property Manager

The Property Administrator supports the daily operations of the property management office by coordinating administrative, financial, and tenant service functions. This role serves as the primary contact for tenants, vendors, and contractors, ensuring smooth communication and efficient property operations.

Key Responsibilities:

Customer Relations

• Manage tenant work order requests in accordance with Brookfield service standards.
• Serve as the main point of contact for all tenants, vendors, and contractors.
• Monitor janitorial logs, addressing issues promptly.
• Assist in planning and coordinating quarterly tenant meetings and events.
• Provide excellent customer service and maintain a professional office environment.

Financial Management

• Code and process vendor invoices, ensuring accuracy and timely payment.
• Verify vendor and contractor invoices align with contracts or purchase orders.
• Prepare monthly tenant billings through Angus and issue invoices accordingly.

Operations

• Create and manage purchase orders as needed.
• Maintain up-to-date Certificates of Insurance for all vendors.
• Generate and organize accounting and property reports (A/R, variance, G/L, rent roll, etc.) for manager review.
• Draft and track vendor service contracts, monitor expirations, and assist with bid packages.
• Maintain inventory and order office supplies.
• Organize and maintain all property management files and documentation.
• Submit elevator reports and other compliance documentation as required.

Innovation / Sustainability

• Support company initiatives such as digital transformation (paperless office) and sustainability drives.

Team & Development

• Collaborate effectively with the property management team.
• Attend professional development seminars and industry events (AOBA, BOMA, IREM).
• Assist the Property Manager in identifying and implementing process improvements.
• Perform additional administrative and operational tasks as assigned.

Qualifications & Skills:

• Experience: 0–2 years in administrative, coordinator, or related office roles.
• Education: High School Diploma or GED required.
• Software: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Preferred Attributes:

• Customer-Oriented: Delivers exceptional service and maintains strong client relations.
• Reliable & Accountable: Dependable in attendance, deadlines, and follow-through.
• Detail-Oriented: Strong organizational and documentation skills.
• Self-Starter: Works independently with minimal supervision.
• Resourceful & Adaptable: Finds practical solutions and handles changing priorities effectively.
• Critical Thinker: Uses sound judgment to identify and solve problems.
• Team Player: Contributes positively to the team environment and supports collective goals.

Interview Process:

1–2 rounds, conducted onsite.

Job Types: Full-time, Contract

Pay: $ $22.00 per hour

Expected hours: 40 per week

Application Question(s):

• Pay Rate: $22/hour (W2) | $65,000 annual if hired permanently

Duration: 5-month contract with potential extension or hire

Work Location: In person

Salary : $44,000 - $65,000