What are the responsibilities and job description for the Administrative Assistant position at EXP?
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators, and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses entrepreneurial spirit in an employee‑owned company, believes diversity is our strength, seeks sustainable results, and shares ambitions for each other, our clients, and the communities we serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are part of something bigger. Together, we are EXP.
Be our next Administrative Assistant, supporting our teams and ensuring a well‑organized, efficient, and welcoming office environment!
Your work environment at EXP:
EXP is an award‑winning international engineering firm, and our Celebration, FL office is seeking an on‑site Administrative Assistant to support our field and administrative staff. This role is essential to maintaining smooth daily operations and ensuring our teams, clients, and visitors experience the professionalism and hospitality that define EXP.
What a day at EXP has in store for you:
• Support the office as an in‑person administrative professional (this is not a remote role).
• Maintain a clean and orderly workspace, including basic cleaning tasks such as taking
out trash, vacuuming, and general office upkeep.
• Keep the kitchen stocked by purchasing supplies from vendors such as Walmart and
Sam’s Club, including ordering coffee, snacks, and other essentials.
• Manage expense reports for office supplies and miscellaneous charges.
• Print agendas, project plans, and other materials needed by staff.
• Sort, distribute, and organize incoming and outgoing mail.
• Assist field staff with scanning, copying, and document preparation.
• Order paper, ink, and related materials through ARC.
• Support onboarding activities for new employees.
• Manage FedEx responsibilities, including collecting packages and creating shipping
labels.
• Oversee ordering and inventory for clothing, hats, vests, hard hats, safety bags, and other
office or field supplies.
• Utilize Microsoft Word, Excel, PowerPoint, and Adobe tools with proficiency.
• Work toward becoming a Notary to support office needs.
What your experience looks like:
• Prior experience in an administrative, office, or support role is preferred.
• Strong communication skills and a professional, welcoming demeanor.
• Ability to stay organized, multitask, and manage responsibilities in a fast‑paced environment.
• Comfort learning new systems, tools, and office processes.
• A proactive, service‑oriented mindset with a commitment to supporting team needs.
Additional details:
This is an on‑site position, Monday through Friday.