Office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance customer service experiences, and contribute to a smooth and efficient work environment. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to manage administrative tasks with precision and professionalism. If you thrive in a fast-paced setting and enjoy helping others, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and clients with a friendly, professional demeanor.
• Operate multi-line phone systems, directing calls efficiently and providing excellent customer support.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records.
• Utilize Microsoft Office Suite and Google Workspace tools for correspondence, scheduling, and report creation.
• Handle calendar management and appointment scheduling for staff members or executives.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping.
• Support office management functions including supply inventory, mail distribution, and general administrative support.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
• Experience with QuickBooks or bookkeeping software is highly desirable.
• Strong phone etiquette skills with the ability to manage multi-line phone systems confidently.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Demonstrated ability to prioritize tasks efficiently while maintaining attention to detail.
• Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous.
• Exceptional organizational skills with the ability to handle multiple responsibilities simultaneously and meet deadlines. Join us in creating an energetic workplace where your administrative expertise makes a real difference! We value proactive individuals who are eager to contribute their skills in a supportive environment dedicated to excellence in office management and customer service.

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Experience:

• Microsoft Office: 3 years (Required)
• QuickBooks: 3 years (Preferred)

Work Location: In person

Salary : $15 - $20