Accounts Payable Specialist

About flyExclusive 

flyExclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before. 

Why flyExclusive? 

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We’re more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company. 

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities! 

Job Summary  

The Accounts Payable Specialist is responsible for maintaining accurate and complete vendor account information, as well as entering AP invoices to ensure accuracy in GL reporting and vendor history information. 

Key Responsibilities 

• Communication skills including knowledge of proper grammar for written and verbal communication with vendors to reconcile accounts and periodic statements. 
• Participate in the day-to-day review and processing of shared AP email account items. 
• Enters AP invoices in one or more software applications, giving significant attention to accuracy of data entry 
• Update manager regarding significant vendor events or disputes as they occur 
• Assist with the month-end close process by way of ensuring all transactions for current period are accurately recorded by given deadline. 
• Research technical accounting matters related to AP transactions and vendor history. 
• Support tax & audit compliance by compiling and preparing tax-related documentation as needed 
• Other duties as assigned 

Required Qualifications 

• Associate degree in accounting or equivalent experience 
• Must be authorized to work lawfully in the United States, must provide two forms of Federal Identification. 
• Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position. 

Preferred Qualifications

• Minimum of 3 years relevant practical bookkeeping experience and experience with accounting software (preferable online version) 

Key Skills

• Work independently with minimal supervision 
• Must be detail oriented  
• Strong team player 
• Excel skills such as sort, filter, basic formulas, sumif, VLOOKUP, pivot table 
• Communicate effectively and work collaboratively with employees at all levels 
• Handle and prioritize multiple projects and changing priorities in an ever-changing, fast-paced environment. 
• Positive attitude and a strong desire to contribute as an essential member of the team.  
• Willing to occasionally contribute outside of regular business hours to meet necessary deadlines. 
• Being a self-starter who is highly motivated with strong initiative 
• Interpersonal skills with an emphasis on effective communication skills in both oral and written forms 
• Accountability and having hard conversations 
• Strong ability to problem-solve under pressure daily  
• Ability to communicate clearly and effectively through phone, email, and personal correspondence  
• Proficient knowledge of Microsoft Office Suites   
• Proficient critical thinking and presentation skills  
• Basic Understanding of Computer Applications and Data Entries.  
• Ability to multitask, prioritize, and manage time effectively  

Work Environment 

• Monday through Friday in our Raleigh office (not a remote or hybrid position) 

• Typical office and computer lab environment 

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

Dress Code 

• Well-groomed appearance 
• Adherence to department dress code 

Travel

• Some, less than 10% 

EEO Statement  

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.