Executive Coordinator

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary: The Executive Coordinator will be the strategic right hand to the Chief Business Officer.  This individual will be responsible for contributing to projects that help drive company business priorities while also handling administrative responsibilities. The position will represent the Chief Business Officer in their absence, ensuring continuity of leadership, communication, and decision-making. The ideal candidate is strategic, a very strong communicator, and understands sales and business development.  This role will be based in our New York office. '

Essential Duties & Responsibilities: 

• Responsible for setting the agenda, providing insights and analysis to inform strategic conversations, and capturing and ensuring action against next steps
• Facilitates special strategic projects, including driving to successful outcomes
• Operate at a proactive strategic level to outline overall business priorities, goals and metrics and maintain related progress updates.
• Lead key projects and initiatives on behalf of the Chief Business Officer, from start to finish including attending meetings, travel, internal and external communications.
• Run high visibility projects, ranging from operational efficiency, relationship management, M&A support, sales prospecting, team off-sites, and annual planning.
• Provides administrative support which includes, but is not limited to, the following: 
• Coordinates external and internal meetings (to include weekly & monthly calls);
• Develops and maintains a record management system to streamline processes;
• Coordinates and books travel (flights, rental car, hotel, preparing itineraries, etc.);
• Tracks expenses and submits expense reports
• Provides coordination services for the sales team to include communication of key deals and updates across the group;
• Manages and tracks sales data and distributes reports;
• Assist on client related matters and marketing and consulting projects as needed;
• Conducts market and project research on prospective opportunities and assists in communication for senior-level executives;
• Works with CRM manager on management of sales tools
• Coordinates annual Sales Team offsite
• All other duties as assigned. 

Education & Experience: 

• Bachelor’s Degree required; 
• 3-4 years of experience
• Sports and entertainment experience preferred. 

Knowledge, Skills & Abilities:  

• Proficient in Microsoft Office Suite: experience using Excel, PowerPoint or a similar platform is preferred;
• Ability to manage multiple projects, prioritize effectively and exercise flexibility as needed;
• Well-developed interpersonal and presentation skills, and the ability to relate to a wide variety of audiences, demonstrating strong written communication skills; 
• Proactivity a must
• Exceptional time-management skills and be able to execute tasks and responsibilities in a dynamic, every changing environment; 
• Must be a flexible and reliable team player;
• Must be able to be highly responsive and adaptable in a fast paced growth environment.
• Must have the ability to demonstrate uncompromised judgment and discretion regarding interpersonal relationships

The pay range for this position is: $80,000 - $90,000 per year. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law. 

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.