What are the responsibilities and job description for the Office Assistant position at Excelsior Construction and Remodeling LLC?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a professional office environment. Your energetic approach and exceptional organizational skills will help maintain efficient office workflows, support administrative functions, and enhance overall customer experience. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative team dedicated to excellence.
Responsibilities
- Greet visitors and clients warmly, providing excellent customer service at the front desk
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
- Handle scheduling tasks such as calendar management and appointment setting with precision and timeliness
- Organize files, documents, and correspondence through effective filing systems and proofreading for accuracy
- Support office management by coordinating supplies, maintaining inventory, and assisting with clerical duties such as copying, scanning, and mailing
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial recordkeeping
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent computer literacy including data entry, document proofreading, and basic bookkeeping skills
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong phone etiquette with experience managing multi-line phone systems and providing customer support
- Ability to prioritize tasks efficiently with excellent time management skills
- Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
Join us to be part of a vibrant team where your proactive attitude and attention to detail will make a real difference! This role is perfect for someone eager to grow their office management skills in a supportive environment that values professionalism, efficiency, and exceptional service.
Pay: $18.00 - $20.00 per hour
Work Location: In person
Salary : $18 - $20