What are the responsibilities and job description for the Construction Office Assistant position at Excell Homes Inc?
Excell Homes, a family-owned custom home builder serving the Pocono region, is looking for a dependable and highly organized Construction Office Assistant to work directly with our Director of Operations.
This is a great opportunity for someone interested in construction, business administration, bookkeeping, real estate or project management who would like hands-on experience with the day-to-day operations of a custom home building company.
What You'll Help With
- Organizing invoices, receipts, estimates and project paperwork
- Entering and maintaining project information and spreadsheets
- Running routine reports in QuickBooks for management review
- Assisting with tracking costs for homes under construction
- Preparing vendor and material orders for management approval
- Assisting with kitchen, cabinetry, vanity and material orders
- Calling and emailing vendors to obtain pricing and order updates
- Tracking deliveries, backorders and outstanding materials
- Maintaining organized digital and physical job files
- Updating project and cost-tracking spreadsheets
- Following up on outstanding invoices, paperwork and vendor information
- Scanning, filing and organizing documents
- Assisting with general office responsibilities and special projects
- Helping keep management informed of items that require follow-up or attention
What We're Looking For
You do not need to know everything about construction when you start. We are willing to train the right person with potential to go from part-time to full-time.
The most important qualities are:
- Extremely organized and detail-oriented
- Reliable and able to follow through
- Comfortable using computers and learning new programs
- Able to manage a list of tasks without needing constant reminders
- Comfortable making phone calls and communicating professionally with vendors
- Willing to learn
- Able to recognize when something is missing or needs follow-up
- Trustworthy with confidential company and financial information
Experience with QuickBooks, Microsoft Excel, bookkeeping, construction, real estate, purchasing or office administration is a plus, but not required.
This position will work directly under the Director of Operations. Financial decisions, bookkeeping oversight and final approval of purchases and orders will remain with management.
Pay: $12.00/hour
Schedule: Part-time; schedule can be discussed based on availability
Location: Lackawaxen, PA
To apply, please submit a resume and a short introduction telling us about your experience and why you think you'd be a good fit for a small, family-owned construction company to excellhomesinc@gmail.com
Pay: $12.00 - $13.00 per hour
Work Location: In person
Salary : $12 - $13