What are the responsibilities and job description for the FT - Medical Records Associate - Irving, TX position at Excelin Health Services?
Job Title/Position: Medical Records Associate
Reports to: Assistant Administrator/ Regional Director of Patient Care Services
JOB DESCRIPTION SUMMARY
The MRA’s primary function is to facilitate the distribution and receipt of Physicians’ Orders; and ensuring the maintenance and accuracy of patient charts.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
- Files all elements of patient records on a daily basis. Date stamps all clinical notes on a daily basis.
- Receives and routes daily incoming mail. Prepares daily outgoing mail.
- Maintains current log of interim orders and plans of care to verify mail and return date to comply with state and federal regulations.
- Maintains adequate inventory of medical supplies/items needed to provide appropriate patient care, notifies the Clinical Supervisor/Nursing Supervisor when inventory needs to be restocked.
- Maintains adequate supply of client plan of care record elements and stock of pre-made clinical records available for clinicians.
- Answers telephone lines promptly and efficiently.
- Responds to message content appropriately, as instructed by the Clinical Director / Information Systems Supervisor.
- Records telephone calls onto call log.
- Processes travel and expense vouchers for the Organization. Processes new patient referral information into the computer system on a timely basis.
- Tracks verification for all skilled services. Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).
- Special projects and other related duties as assigned by the Clinical Director/Information Systems Supervisor
The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
POSITION QUALIFICATIONS
Ability to organize, prioritize and multi-task
Organized and resourceful self-starter, strong ability to work in a team.
Excellent observation, verbal, written and interpersonal communication skills.
Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements and is in good working order.