Administrative Assistant I - Austin, TX

Posting Details

Position Information

Posting Number S06497P Position Title Administrative Assistant I - Austin, TX Department Enterprise Development Location Austin Position Status Full-time Work Schedule

Monday-Friday; 8:00am-5:00pm.

• Hybrid eligible.
• Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.
• Based on funding availability. The position set to continue until the start of fiscal year of 8/31/2026.
  
  

Salary Salary is commensurate based on qualifications and relevant experience up to $37,885. Pay Basis Monthly Job Summary

The Administrative Assistant I will perform stormwater licensing and permitting work under the Texas Pollutant Discharge Elimination System (TPDES). Receives and reviews permit applications; ensures compliance with applicable policies, administrative codes, and statutes; communicates with external and internal customers; and approves permits.

Essential Duties And Responsibilities

• Provides telephone and e-mail customer service to the regulated community, consultants, and general public; answers questions about completing and submitting applications; supplies information regarding permit processing, policies, and procedures; and supports and resolves customer inquiries.
• Reviews applications for stormwater general permits, under the TPDES. program for completeness, accuracy, and compliance with all applicable rules and established division procedures and guidelines; inputs permit applications and required technical data into appropriate computer applications and systems with minimal errors.
• Locates and interprets information from databases and systems. Accesses customer account information via computer systems and makes entries to resolve problems.
• Performs administrative duties for the Stormwater Processing Center; communicates and coordinates with other Texas Commission on Environmental Quality (TCEQ) divisions appropriately based on the functions, programs and policies of the TCEQ.
• Trains and mentors staff members as needed.
• Participates in TCEQ Central Registry maintenance and data cleanup.
• Tracks workload and productivity for a variety of tasks and provides monthly reports to management as applicable; assists in updating the Stormwater Processing Center’s procedures and practices.
• Performs other duties assigned.
  
  

Minimum Qualifications

• High school diploma/GED.
• Five (5) years of increasingly responsible administrative, secretarial and clerical experience; or an equivalent mix of education and relevant experience in similar role.
  
  

Preferred Qualifications

• Bachelor’s Degree.
• Experience answering, screening, and routing phone calls and emails; helping customers with technical questions; data entry and preparing correspondence, reports, forms, and other documents.
  
  

Knowledge, Skills and Abilities

• Knowledge of office practices and administrative procedures; computer usage; customer service principles; business terminology; spelling; and grammar. Solid working database entry ability with capacity to learn the functions, programs and policies of the TCEQ.
• Skill in communicating effectively with internal and external customers verbally and in writing; comparing data and information to determine discrepancies; maintaining records in accordance with institutional paper and electronic file management requirements; documenting work accurately; troubleshooting problems; and resolving customer inquiries in accordance with institutional standard operating procedure.
• Ability to sit, stand, bend, lift 10 lbs. of paper/files, walk, and twist upper body; to move in and around personal work space and to and from other areas of the office or building using wheelchair or other aid, if necessary, to attend meetings, deliver/retrieve materials, or other activities outside of personal work space; to learn, remember, and integrate rules, policies, or practices guiding the performance of an activity; to communicate verbally with clients/customers; to gather information and explain policies and procedures; to record information frequently such as phone messages, suspense/tracking records, log entries, or other written records using handwritten or mechanical means; and to read and write with attention to detail.
  
  

Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of Education you have completed?
• Undergraduate College/University Degree
• Masters’ Degree
• Some credits earned toward a Doctoral degree
• Ph.D. Degree (or other Doctorate)
• * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
• No skills/Basic
• Intermediate
• Advanced
• Proficient
• * Are you willing to work in Austin, TX?
• Yes
• No
  

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
  
  

Optional Documents