What are the responsibilities and job description for the Operations Manager position at Excel Academy Charter Schools?
Organization Overview
Excel Academy is a network of 5 schools in Massachusetts and Rhode Island that prepares students in grades 5-12 to succeed in high school and college and engage productively in their communities. The majority of our 1,700 students identify as Latinx or Hispanic and will be the first in their families to graduate from college. Families choose Excel because our students consistently outperform their peers in growth and achievement and are 5x more likely to graduate from college.
At Excel, we believe that every student—regardless of race, zip code, or economic status—deserves access to a free, high quality holistic education. During their middle school journey with us, students grow at a pace faster than most peers in their state. This is possible through a combination of high expectations, rigorous instruction, and individualized support. At our nationally ranked high school, students achieve at the highest level and are poised for success in their chosen college or career path.
About our Team
Everyday, our team members choose to be positive, drive their own growth, uplift one another, and hold the highest possible beliefs for what students can achieve.
Your Impact
The School Operations Manager plays a critical role in overseeing the daily operational functions of the school. This position ensures that the school's non-instructional systems run efficiently, allowing educators to focus on teaching and learning.
Salary: $47,750 - $59,450
Key Responsibilities
- Operational Oversight: Manage daily school operations, transportation, food services, and classroom technology.
- Manage Excel Academy’s Nutrition Program
- Complete annual trainings, including ServSafe, to ensure compliance with state and federal regulations
- Complete monthly claims paperwork for the school to be reimbursed for meals
- Create compliance system for school staff related to meal distribution & meal compliance
- Train Excel Academy staff on statewide meal compliance
- Manage Excel Academy’s Transportation Program
- Create Excel Academy’s transportation tracking system
- Manage transportation change request system with parents and vendor
- Own arrival and dismissal plan for transportation
- Manage the school’s Chromebook inventory
- Support with troubleshooting Chromebooks
- Design and monitor systems for Chromebooks to be managed in the classroom
- Track damage and loss
- Ensure the accuracy of annual inventory and setup processes
- Contact the school’s Chromebook vendor for escalated issues and support
- Provide administrative and operational support to ensure the school runs smoothly through project management
- Own school projects statewide testing, materials setup for school-wide testing
- Manage the school’s printers, troubleshoot issues and call the vendor for support with escalated issues
- Provide front office coverage
- Budget and Procurement: Manage procurement processes and oversee vendor relationships.
- Serve as the primary procurement liaison, overseeing all purchasing to ensure it is in alignment with the school’s procurement policies.
Qualifications:
- Minimum of 3 years of experience in school operations or a related field.
- Spanish & English fluency required
- Demonstrated leadership and team management skills.
- Strong problem-solving abilities and attention to detail.
- Proficiency in data management and operational software systems.
- Alignment with Excel Academy's mission and commitment to educational equity.
Mission Alignment
- You share a commitment to and belief in all students and the mission of Excel Academy Charter Schools, including Excel’s values and educational model;
- You are committed to addressing racial and economic inequity in education;
- You work effectively in a team environment and have a willingness and desire to support others in doing their best work; and
- You are open to change, are willing to problem-solve, and seek feedback for your own professional growth and improvement.
Preference will be given to applicants who share points of intersection with our students, such as speaking Spanish, Portuguese, Arabic, or a language commonly spoken by our students and families at an advanced level, being first generation college graduates, or having grown up low-income.
Salary : $47,750 - $59,450