Administrative Assistant 3 - Provost's Office

Posting Details

Posting Details

Working Title Administrative Assistant 3 - Provost's Office Posting Number 2025056CP

Position Information

Classification Code 105G RCW Exemption Criteria No Exemption EWU Position Number C98990 CUPA Code P-500000 - Office, Administrative Support, or Clerical Manager FLSA Non-Exempt Bargaining Unit BU 1 % Full Time 100 Salary / Wage Range CS - 44 Salary Information

The salary for this position is $48,036 (minimum) – $55,584. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills.

Anticipated Start Date ASAP Term of Appointment 12 months Location Cheney, WA County Spokane Project Description

N/A

Project Duration N/A Background Check Yes - Both Responsible HR User Michael Brown Responsible HR User Email address mbrown163@ewu.edu;

Position Details

Job Summary

We are currently seeking skilled and team-oriented applicants for the following position: Administrative Assistant 3- Provost’s Office. The Administrative Assistant 3 provides advanced administrative and office support to the Vice Provost, the Provost’s Office, and closely related units. This position manages complex projects, tasks, coordinates communication, prepares reports, and ensures the smooth daily operation of the office. The role requires independent judgment, strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information. The person hired for this position must have demonstrated experience and/or ability to perform essential functions within the following areas:

• Executive Administrative Support
• Office Operations and Coordination
• Communication and Liaison
• Event and Meeting Coordination
• Data and Information Management
  
  

The full job description of the position can be found below under Proposed Job Duties.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $48,036 (minimum) – $55,584. Where the hired candidate will begin within this range is dependent on qualifications, education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page:https://inside.ewu.edu/hr/benefits/insurance/.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on December 16, 2025. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

About Eastern Washington University

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement:

https://in.ewu.edu/hr/wp-content/uploads/sites/40/2025/05/WFSE-EWU-CBA-Barg.-Units-1-and-2-2025-2027_2024-12-02.pdf

After starting employment, employees will complete the required training via Canvas. Workplace Belonging training will be available on December 1st and should be completed by March 31st, 2026.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Physical Demands

Contact Michael Brown in Human Resources at mbrown163@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Pre-Placement Physical No Hearing Test No Medical Monitoring Post Hire No Protective Equipment

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications

• High school diploma or equivalent
• At least 3 years of progressively responsible administrative experience
• Demonstrated experience in MS Office managing calendars, coordinating meetings, and preparing documents
• Proficiency in Google workspace – Ability to create, manage, and maintain shared drives, folders, documents, and spreadsheets
• Ability to handle confidential information with discretion
• Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public
  
  

Preferred Qualifications

• Bachelor’s degree in business administration, communications, or a related field
• Experience working in higher education, especially in an academic or executive office supporting senior-level administrators or executives
• Knowledge of university organizational structures, policies, and procedures
• Experience in project management, preparing reports, spreadsheets, and presentations for leadership
• Strong customer service skills and ability to build positive working relationships
  
  

Other Skills and Abilities

• Flexibility
• Collaboration
• Collegiality
• Communication
• Teamwork
• Time Management
• Attention to Detail
  
  

Work Schedule Type Regular Work Schedule

Regular work schedule of Monday – Friday, 8 am-5 pm, and may require occasional evening or weekend hours to support special events or deadlines.

Posting Date 12/09/2025 Open Until Further Notice Yes Closing Date Screening to Begin 12/16/2025 Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required Documentation Includes All Of The Items Listed Below

• Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
• Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
• Complete the online application form and respond to the online questions, if applicable.
• Mission Statement Response – EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
  
  

Application Types Accepted Application

Job Duties

% of Time 100 Responsibility / Duty

Executive Administrative Support

• Manage the daily calendar of the Vice Provost, schedule meetings, and coordinate appointments and events;
• Screen and prioritize telephone calls, emails, and requests for information;
• Prepare correspondence, reports, meeting materials, and presentations;
• Provide independent information and advice to students, staff, program participants and/or the public while serving as the primary and first point of contact for the Provost Office staff.
  
  

Office Operations and Coordination

• Coordinate personnel matters for both staff and faculty, such as recruitment, appointment, and promotion, and in collaboration;
• Provide daily operational support to the Provost Office staff to ensure efficiency and effectiveness;
• Design, maintain, and update websites for multiple initiatives. Coordinate with Marketing & Communications to ensure accuracy, accessibility, and consistency with university branding;
• Coordinate with university marketing and communications staff to align website updates with institutional branding and style guidelines;
• Develop and update promotional materials, newsletters, announcements, and digital communications to highlight office initiatives and events;
• Monitor web pages and online content for errors, outdated materials, or accessibility issues, and make timely corrections;
• Assist with the creation of visual content such as graphics, charts, and presentations for reports, meetings, and university publications;
• Track web engagement and provide feedback on ways to enhance visibility and outreach.
  
  

Communication and Liaison

• Serve as the primary point of contact for the Vice Provost, responding to inquiries from faculty, staff, students, and external partners;
• Communicate clearly and diplomatically with individuals at all levels of the university;
• Draft official announcements and distribute information on behalf of the Vice Provost.
  
  

Event and Meeting Coordination

• Plan and organize meetings, workshops, and events led by the Provost Office and units;
• Arrange logistics including facilities, technology support, catering, and participant communication;
• Record minutes, track action items, and ensure follow-up.
  
  

Data and Information Management

• Collect, organize, and analyze data for reports, presentations, and decision-making.
• Prepare and maintain spreadsheets, databases, and tracking systems.
• Support compliance with institutional policies and reporting requirements.
• Maintain and manage user access levels and permissions in specific systems, ensuring data security and compliance with university policy.
• Maintain accurate records assessment and accreditation software systems; ensure data integrity across reporting cycles.
  
  

Duties

Other Duties as Assigned

• Provide backup support to other staff in the Provost Office and other units as needed;
• Support special projects assigned by the Vice Provost or other senior administrators;
• Assist with orientation and training of new staff in the Provost Office;
• Perform other duties as assigned.
  
  

Essential Function Indicator Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume
• Mission Statement Response
  
  

Optional Documents

• DD214 Form
• Other Document #1
• Other Document #2