Administrative Assistant

What we offer At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed. Our success hinges on a diversity of ideas powered by people, not egos. Whether you’re a scientist or engineer, new to the team or established, in business, production, or anything in between – we cheer each other on. Because we believe we can do anything. Explore everything. And Be Part of Something Special! Find out more about the many benefits we offer: https://www.evonik.com/en/careers/why.html Meet the team and get to know the people behind Evonik: https://www.evonik.com/en/news/meet-the-team.html We are looking for a proactive and highly organized Administrative Assistant to support the VP & GM, High Performance Polymers Americas and help keep the broader team running smoothly. This role is a strong fit for someone who enjoys being a trusted partner to leadership, can quickly understand priorities, and takes ownership without needing constant direction. You’ll manage a mix of executive support, business coordination, site administration, purchasing, and event planning. Just as important, you’ll help keep deadlines and follow-up items moving, prepare polished presentations and business materials, and use good judgment to determine what needs immediate attention and what can wait. This position is based in Allentown, PA and is expected to work onsite approximately four days per week. RESPONSIBILITIES Provide direct administrative support to the VP & GM, High Performance Polymers Americas, including calendar management, meeting coordination, travel arrangements, Outlook support, and preparation of presentations, spreadsheets, organizational charts, reports, and other business materials. Help track important deadlines and follow up with team members on outstanding actions and requested information. Act as a trusted point of coordination for leadership. Help manage competing requests, protect leadership time, recognize changing priorities, and professionally redirect requests when appropriate. Handle confidential and sensitive information with a high level of discretion. Support employee and contractor onboarding, transfers, and offboarding, including system access, badges, equipment, supplies, and general site orientation. Support the High Performance Polymers Americas organization and Allentown site with visitor coordination, meetings, onboarding and offboarding activities, employee and contractor support, customer communications, mail and packages, and other day-to-day administrative needs. Coordinate purchasing and supply activities for employees in Allentown and throughout the region. Support invoice processing, goods receipts, purchasing transactions, and troubleshooting using systems such as Ariba, SAP, Concur, Invoice Payment, Procurement Card, and related tools. Plan and coordinate customer meetings, workshops, training sessions, team-building activities, and other internal and external events. Manage logistics including meeting space, catering, audio/visual needs, invitations, RSVPs, transportation, accommodations, and supplies. Maintain regional contract information for the High Performance Polymers and Coating and Adhesives businesses, including contract entries and expiration tracking. Partner with other Administrative Assistants and provide additional leadership or site support when business priorities require it. REQUIREMENTS Previous administrative or executive support experience in a corporate environment, ideally supporting senior leadership (5-10 years preferred). Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and experience. Strong PowerPoint and Excel skills, along with proficiency in Outlook, Word, Teams, and SharePoint. Comfortable learning new technology and business systems. Experience with SAP, Ariba, Concur, Workday, or similar tools is helpful but not required. Excellent organization and follow-through, with the ability to manage multiple priorities and meet deadlines without frequent reminders. Strong judgment and problem-solving skills, including the ability to recognize what is urgent, what can wait, and when additional clarification is needed. Professional and confident communication skills, including the ability to tactfully push back or redirect requests when appropriate. A proactive, service-minded approach with the ability to anticipate needs and take ownership of assignments. Strong discretion when working with confidential business and employee information. Ability to work effectively with colleagues and leaders across different functions, cultures, and global locations. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach.  Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at www.evonik.com/en/careers.html. Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Wenda Cenexant [C] Company is Evonik Corporation This is your opportunity to join a thriving global organization that combines cutting-edge science, technology and engineering with world-class business services to create solutions that answer real-world problems. If you join us, we’ll expect you to take ownership of your work, team up with other great minds, and add your name to creations that make a positive difference for generations. As one of the world leaders in specialty chemicals operating in more than 100 countries with over 32,000 employees, we need your diversity of thought to make us better. In return for your passion, initiative and creativity, you’ll enjoy opportunities to improve and to be respected for your contribution. Click here to learn more about Evonik from our employees