The Senior Accountant is responsible for managing and performing a range of accounting functions. This role involves maintaining financial records, preparing reports, and ensuring compliance with accounting principles and company policies. This role will supervise payroll, AP and AR.  The ideal candidate will have a strong understanding of accounting principles, attention to detail, and the ability to work independently as well as part of a team.

Duties/Responsibilities:

• Supervise Weekly Payroll Process
• Editing and posting all reconciled timecards
• Preview payroll in CTM after posting reconciled timecards; tie it to the spreadsheet and send to compliance and staffing for review and approval
• Post payroll in CTM once compliance approves
• Export and edit the Paycom CSV file from CTM and upload it in Paycom
• Perform payroll processes in Paycom for review and submission by the Controller
• Update the 401(k) and HSA spreadsheet for payroll
• Prepare payroll journals and post them
• Assist the HR department in auditing and reporting shared services, such as health insurance and 401(k)

Supervise Accounts Payable

• Enter payables in QuickBooks and create ACH payments in the bank for approval by the Controller
• Prepare checks for vendors as needed and mail them
• Oversee staff regarding credit cards, month-end expense accruals, and payment processing on financial services websites
• Create journal entries for health insurance to record expense and payment
• Prepare journal reclasses for prepaid expenses
• Record debit and credit entries from bank statements

Supervise Accounts Receivable

• Generate invoices weekly
• Upload invoices to QuickBooks weekly
• Distribute invoices weekly
• Post payments
• Serve as the first point of contact for questions from clinics or AR staff
• Escalate issues to the Controller as needed

Accounting and Reporting

• Perform period-end closing activities, including journal entries and account reconciliations
• Monitor accruals, prepaids, and other key balance sheet accounts
• Update profitability reports weekly and send them to the Controller for review
• Reconcile month-end schedules for prepaids and related balance sheet accounts
• Update the confidential cash forecast spreadsheet
• Record monthly COBRA entries and maintain the schedule of amounts due from participants
• Reconcile employee receivables and record amounts due for medical and COBRA, ensuring items are cleared timely
• Manage and gather data weekly to perform month-end GS accrual and reconciliation
• Manage and gather data weekly to perform the month-end external bonus worksheet and reconciliation
• Manage and gather data weekly to perform the month-end accrued salary and wages worksheet and reconciliation
• Assist with annual state filings, state registration requirements, and payroll and income tax notices
• Perform other assigned duties

Audit Support

• Coordinate with external auditors by preparing schedules, documentation, and explanations.
• Support internal audits and implement recommendations when needed.

Budgeting & Forecasting

• Assist in annual budgeting processes and rolling forecasts.
• Provide variance analyses comparing actual results to budget/forecast.
• Identify trends and make recommendations for financial improvements.

Process Improvement

• Evaluate current accounting processes and identify opportunities for automation or streamlining.
• Assist with ERP or accounting system upgrades and implementations.
• Ensure adherence to internal controls and recommend enhancements.

Tax & Regulatory Support

• Assist with federal, state, and local tax filings (income, franchise, sales/use, property, etc.).
• Maintain required documentation for compliance and audits.

Leadership & Development of Accounting Staff

• Provide daily leadership, coaching, and mentorship to accounting team members to support high performance and engagement.
• Oversee workload planning, task delegation, and performance management for accounting staff.

Required Skills/Abilities

Experience and Skills

• Strong understanding of accounting principles and financial reporting
• Proficiency in accounting software such as QuickBooks, SAP, or Oracle, and Microsoft Office Suite, including Excel and Word
• Excellent analytical and problem-solving skills
• Attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to manage multiple tasks and meet deadlines

Education and Experience

• Bachelor’s degree in accounting, finance, or a related field
• 3–5 years of experience in accounting or a related business or financial role
• Previous experience with general ledger management, financial reporting, and reconciliations

Work Environment

• Currently 3 days in office and 2 days remote
• Subject to change as corporate office policy changes

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10–15 pounds at times
• Must be able to access and navigate each department at the organization’s facilities