Accounts Payable Specialist

Accounts Payable (AP) Specialist – Job Description

Position Title: Accounts Payable Specialist
Department: Finance
Reports To: AP Manager/CFO

Position Summary

The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and maintaining accurate financial records. This role ensures timely, accurate, and compliant AP operations while providing excellent support to internal departments and vendors.

Key Responsibilities

Invoice Processing

• Receive, review, and process vendor invoices for accuracy, coding, and approval routing.
• Verify pricing, quantities, purchase orders, and receipts before posting.
• Resolve invoice discrepancies by working with vendors and internal departments.
• Other responsibilities as assigned.

Payment Processing

• Prepare weekly and monthly payment runs (ACH, check, wire, credit card).
• Ensure payments are issued timely and in accordance with company policies and vendor terms.
• Maintain accurate payment documentation and records.
• Other responsibilities as assigned.

Vendor Management

• Respond to vendor inquiries regarding invoices, statements, and payment status.
• Assist with vendor setup and maintenance, including W-9 collection and verification.
• Reconcile vendor accounts and research past-due items or credits.
• Other responsibilities as assigned.

Reconciliations & Reporting

• Reconcile AP sub-ledger to the general ledger.
• Assist with month-end closing duties, including AP accruals and aging reports.
• Maintain organized AP files and documentation for audit readiness.
• Other responsibilities as assigned,

Compliance & Process Improvement

• Ensure adherence to internal controls and AP policies.
• Support audits by providing required documentation and explanations.
• Identify opportunities to streamline and improve AP workflows.
• Other responsibilities as assigned.

Qualifications

Education & Experience

• High school diploma required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–4 years of accounts payable or general accounting experience.
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics) a plus.

Skills & Competencies

• Strong knowledge of AP processes and basic accounting principles.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Proficiency in Excel and accounting software.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Work Environment

• Office-based or hybrid schedule depending on company policy.
• May require extended hours during month-end closing periods.

Locations:

Sugar Land, Texas or Carteret, New Jersey

Please Note:

All offers are contingent upon the successful results of a pre-employment drug screen and a criminal background check.

Compensation:

$60,000.00 to $65,000.00