Accounts Payable Manager

Accounts Payable (AP) Manager – Job Description

Position Title: Accounts Payable Manager
Department: Finance 
Reports To: Controller 

Position Summary

The Accounts Payable Manager oversees all aspects of the accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payments. This role is responsible for managing the AP team, developing efficient workflows, maintaining strong vendor relationships, and ensuring adherence to company policies, internal controls, and regulatory standards.

Key Responsibilities

Accounts Payable Operations

• Manage the end-to-end AP process, including invoice receipt, coding, approvals, and payment processing.
• Ensure timely and accurate payments to vendors while optimizing cash flow.
• Review and approve AP batches, journal entries, and account reconciliations.
• Oversee weekly and monthly payment runs (ACH, check, wire, credit card).
• Maintain organized and accurate AP records in accordance with retention requirements.
• Other responsibilities as assigned.

Vendor Management

• Serve as the primary point of contact for vendor inquiries and issue resolution.
• Negotiate payment terms when appropriate and ensure vendor compliance with company policies.
• Oversee vendor onboarding, including W-9 collection and verification.
• Other responsibilities as assigned.

Policy & Compliance

• Ensure adherence to internal controls, company policies, and GAAP standards.
• Support month-end and year-end close processes by providing AP reports and accruals.
• Assist with internal and external audits, providing necessary documentation and explanations.
• Other responsibilities as assigned.

Systems & Process Improvement

• Identify opportunities to streamline AP processes and implement automation.
• Maintain AP module in the ERP system and collaborate with IT or systems teams to resolve issues.
• Develop and maintain SOPs for AP workflows and controls.
• Other responsibilities as assigned.

Team Leadership

• Supervise, train, and mentor AP staff.
• Conduct regular performance evaluations and provide coaching for continued development.
• Ensure workload is appropriately delegated and deadlines are met.
• Other responsibilities as assigned.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5 years of accounts payable experience, with 2 years in a supervisory or management role.
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics).
• Manufacturing, distribution, construction, or professional services experience a plus (optional).

Skills & Competencies

• Strong understanding of AP processes, GAAP, and internal controls.
• Excellent communication and customer service skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Excel and financial reporting tools.

Work Environment

• Office-based or hybrid schedule depending on company policy.
• Ability to work extended hours during peak periods (e.g., month-end close) as needed.

Please Note:

All offers are contingent upon the successful results of a pre-employment drug screen and a criminal background check.