What are the responsibilities and job description for the Accounting Assistant position at Everest Recovery Centers LLC?
Description
Position: Accounting Assistant - Remote
Department: Home Office (Candidates must reside in RI or MA)
Supervisor: Accounting Manager
Reporting to this position: N/A
FLSA Status: Full-time, Exempt (Administrative)
Salary: $50,000-65,000 annually (benefits eligible)
Start Date: Contingent upon background check, August or September 2026
Position Summary
The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting.
This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts.
Key Responsibilities
Accounts Payable & Vendor Management
- Enter and process vendor invoices accurately and timely
- Maintain vendor records, including onboarding, updates, and compliance documentation
- Assist with payment processing and ensure proper coding and approvals
Accounts Receivable & Billing
- Prepare and distribute monthly Piccoli Family Office invoices
- Assist with quarterly CAM (Common Area Maintenance) invoice preparation
- Support AR tracking and reconciliation activities as needed
Cash Management
- Record and reconcile daily cash receipts across multiple clinics
- Maintain and track daily cash receipts journals for each location
- Communicate weekly bank balances to Finance leadership
- Ensure accurate posting of all cash receipt activity
Credit Card & Payment Processing
- Allocate and reconcile company credit card transactions
- Record credit card payments in the accounting system
- Ensure proper documentation and adherence to company policies
Third-Party & EHR Posting
- Post third-party payments within the EHR system based on reporting outputs
- Ensure accurate linkage between accounting records and billing systems
- Collaborate with Revenue Cycle team to resolve discrepancies
Regulatory & Periodic Reporting
- Prepare and file annual 1099s in compliance with IRS requirements
- Assist with audit support and documentation requests as needed
Financial Reporting Support
- Compile and distribute weekly Financial Vital Signs reports to key stakeholders
- Support ad hoc reporting and analysis requests
Reporting Structure
- Reports to: Accounting Manager
- Works cross-functionally with: Revenue Cycle, Clinic Operations, and Infrastructure
Compensation and Benefits
- Salary Range: $50,000 – $65,000 annually
Benefits:
Everest Recovery provides a great benefits package which includes:
- Generous Paid Leave
- Eleven paid Holidays
- Collaborative, Patient-Centered Culture
- Medical, Dental and Vision
- Company sponsored life and disability coverage
- 401(k) Retirement plan w/ company match
- Employee Assistance Program
- Additional supplemental insurances available as well
- Professional Development
Why Join Us
- Remote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc.
- Opportunity to work closely with leadership and grow within the Finance department
- Exposure to a multi-entity, multi-location organization
- Collaborative, supportive team culture
Requirements
Qualifications
Required
- 2 years of accounting or bookkeeping experience
- Strong understanding of basic accounting principles (AP, AR, cash applications)
- Experience with accounting software and Excel
- High attention to detail and strong organizational skills
- Ability to manage recurring deadlines and multiple workflows
- Candidates must reside in RI or MA
Preferred
- Experience in healthcare, multi-location environments, or family office accounting
- Familiarity with EHR systems and third-party payment posting
- Experience with 1099 preparation and CAM billing
Key Competencies
- Detail-oriented with a high degree of accuracy
- Strong time management and prioritization skills
- Effective written and verbal communication
- Ability to work independently in a remote environment
- Collaborative mindset across departments
Salary : $50,000 - $65,000