Full Charge Bookkeeper

JOB SUMMARY

We are seeking a detail-oriented Full-Charge Bookkeeper to manage the day-to-day accounting and bookkeeping functions for our company. This role will maintain accurate financial records, handle full-cycle bookkeeping, perform reconciliations, and prepare financial reports for the Finance Supervisor/CPA and management team. The Full-Charge Bookkeeper will work closely with two other finance team members to ensure smooth operations, accurate reporting, and proper internal controls.

DUTIES AND RESPONSIBILITIES

1. General Ledger & Financial Records

• Maintain and reconcile the general ledger; ensure timely, accurate entries.
• Post journal entries, accruals, and adjustments as needed.
• Support Finance Supervisor with month-end, quarter-end, and year-end closing.
• Maintain subsidiary ledgers and ensure proper classification of transactions.

2. Accounts Payable & Receivable

• Process vendor invoices, approve payments, and manage timely disbursements.
• Generate and send customer invoices; monitor and follow up on overdue accounts.
• Reconcile accounts payable and receivable as needed.

3. Bank & Account Reconciliation

• Reconcile bank accounts, credit cards, and other financial accounts.
• Monitor daily cash flow and provide updates to Finance Supervisor.
• Identify and resolve discrepancies promptly.

4. Payroll Support

Maintain payroll records, including time tracking and expense reimbursements.

Assist in payroll processing and provide accurate data for Finance Supervisor review.

Prepare payroll-related reports for internal tracking.

5. Reporting & Analysis

• Prepare monthly, quarterly, and annual financial statements (balance sheet, income statement, cash flow).
• Support Finance Supervisor in preparing reports for management and stakeholders.
• Assist with budgeting, forecasting, and variance analysis as directed.

6. Internal Controls & Process Improvement

• Implement and maintain accounting policies and internal controls.
• Ensure accuracy and compliance with GAAP and company standards.
• Suggest and implement process improvements to increase efficiency and accuracy.

QUALIFICATIONS AND REQUIREMENTS

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3–5 years of full-charge bookkeeping or equivalent experience.
• Strong proficiency in accounting software (QuickBooks, Xero, ERP systems).
• Solid understanding of GAAP and bookkeeping principles.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to work independently and collaboratively in a small team environment.

WORKING CONDITIONS:

• Full-time position, office based
• Occasional extended hours during month-end, year-end, or audit periods.

REPORTS TO:

·       Finance Supervisor