Event Project Manager

Please read the entire job description carefully prior to applying to ensure you meet the stated qualifications and fully understand the responsibilities associated with the role. Please note that this is an onsite position; therefore, applicants must reside in the local area or have definitive plans to relocate.

The Event Project Manager oversees all facets of event management, including pricing, work orders, and pre-event execution. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The ideal candidate will work closely with clients, vendors, and internal teams to ensure successful event delivery while adhering to budgets and timelines. 

DUTIES AND RESPONSIBILITIES 

• Develop and implement event plans, timelines, and budgets. 
• Lead project meetings and communicate with stakeholders to provide updates and address concerns. 
• Monitor event flow and make adjustments as necessary to enhance client satisfaction. 
• Identify, negotiate, and manage relationships with vendors and suppliers. 
• Collaborate with internal teams to align event objectives and ensure seamless communication throughout the event planning process. 
• Foster a collaborative team environment, providing support and resources as needed. 
• Liaise with the logistics team and event leads. 
• Develop production timelines and convey client expectations to the Operations team. 
• Identify potential risks associated with events and develop contingency plans to mitigate them. 
• Handle operational and administrative functions for efficient project delivery. 
• Maintain a calm and professional demeanor in high-pressure situations, effectively managing unexpected challenges or changes in plans. 
• Stay updated on industry trends, best practices, and emerging technologies to enhance event planning and execution. 

QUALIFICATIONS AND REQUIRED SKILLS 

• Bachelor’s degree or 5 years of relevant experience in Event Management, Hospitality, Business Administration, or a related field. 
• Proficiency in MS Office, CRM software, and Project Management software. 
• Strong organizational and multitasking skills with a keen eye for detail. 
• Excellent communication and interpersonal skills. 
• Experience in leading teams, managing volunteers, or coordinating large groups. 
• Delegation skills for efficient task management 
• Ability to work with diverse groups and an understanding of cultural sensitivities related to event planning. 
• Ability to analyze event performance metrics and feedback to improve future events. 
• Ability to work flexible hours, including evenings and weekends, as required.