What are the responsibilities and job description for the Grants & Compliance Specialist position at Evansville Regional Economic Partnership?
Grants & Compliance Specialist
Effective: October 2026
Type: Full-time, Exempt
Reports to: River Vision Director
Role Overview
The Grants & Compliance Specialist is responsible for coordinating, tracking, and maintaining documentation for state or federally funded programs administered by E-REP.
This role ensures that program records, financial documentation, and reporting materials are accurate, organized, and aligned with funding requirements. The position works closely with program leadership, finance, and external partners to support strong documentation practices and maintain audit-ready systems.
This role is ideal for someone who is highly detail-oriented, organized, and process-driven, with experience in finance, accounting, compliance, or grant-related work. Direct experience with federal or state grants is preferred but not required.
Scope of Work
Grant Administration & Compliance
- Maintain working knowledge of applicable grant requirements and funding guidelines
- Track key deadlines, deliverables, and reporting requirements
- Maintain organized and audit-ready documentation systems
- Support preparation for monitoring visits and audits
Subrecipient & Partner Oversight
- Coordinate documentation requirements with subrecipients and program partners
- Review reimbursement requests for completeness, eligibility, and accuracy
- Ensure supporting documentation meets required standards
- Communicate clearly regarding documentation expectations and deadlines
Financial Tracking & Coordination
- Track program expenditures against approved budgets
- Maintain accurate budget-to-actual tracking tools (Excel-based)
- Coordinate with finance on payment processing and reporting
- Identify and flag discrepancies or documentation gaps
(Note: This role coordinates financial tracking but does not serve as the organization’s primary accountant.)
Reporting & Documentation
- Assist in preparing required programmatic and financial reports
- Maintain dashboards and reporting tools
- Ensure documentation is properly labeled, organized, and archived
- Support internal reporting to leadership with accurate data
Cross-Functional Coordination
- Serve as key internal point of contact for program documentation and compliance
- Work closely with program leadership, finance, and executive team
- Support development of standardized processes and workflows
Key Qualifications and Personal Attributes:
Education:
Bachelor’s degree preferred in Business, Public Administration, Accounting, Finance, or related field.
Experience
- Experience in grant administration, accounting, finance, compliance, or similar detail-oriented roles
- Experience with federal or state funding programs is a plus, but not required
- Experience nonprofit or public-sector environments is helpful
Skills & Competencies
- Strong attention to detail and documentation accuracy
- Highly organized with strong recordkeeping skills
- Proficiency in Excel (tracking, reconciliation, reporting)
- Ability to manage multiple deadlines simultaneously
- Strong written communication skills
- Ability to identify inconsistencies and resolve issues proactively
What Success Looks Like:
- Documentation is consistently accurate, organized, and audit-ready
- Reports are completed accurately and submitted on time
- Financial tracking is reliable and discrepancies are identified early
- Clear and consistent documentation processes are established
- Leadership has confidence in the accuracy and integrity of program records
E-REP is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles.
About the Evansville Regional Economic Partnership:
The primary mission of E-REP is to encourage business attraction and expansion, job creation, and business investment to foster and promote a thriving economy throughout Southwest Indiana. E-REP provides a comprehensive set of supports and services and is the single point of contact for companies looking to locate or expand in Southwest Indiana. In addition, through effective and ongoing advocacy efforts, E-REP represents a powerful voice in promoting policies that foster a more business friendly environment throughout the region.
Guiding Principles for E-REP:
- Operates regionally
- Commitment to equitable prosperity
- Small business is front and center
- Leverage the unique value of both the public and private sectors in delivering success
- Advances regional prosperity and global relevance
More information can be found at https://evansvilleregion.com
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $45,000